Financial Accounting Coordinator - Bookkeeper

About the role

We are looking for a Financial Accounting Coordinator to support day-to-day accounting operations while taking an active role in sales tax compliance, vendor compliance, financial documentation, and coordination with external accounting professionals. This is a hands-on position for someone who is accurate, organized, dependable, and comfortable following financial and tax-related processes from start to finish. The role will primarily support Eureka Ergonomic, while also assisting with the financial and back-office setup of Eureka Modular as applicable. The ideal candidate is someone who enjoys finding discrepancies, organizing information, following up on outstanding items, and making sure financial records and compliance documentation are complete and accurate.

This is a hands-on accounting and financial coordination role with significant responsibility for maintaining accurate financial records and supporting sales tax and financial compliance processes. You will work closely with company management, internal teams, vendors, and external CPAs and accounting professionals. This position is focused on accurate execution, coordination, organization, follow-through, and reliable financial documentation. It is not a CPA sign-off position and does not independently provide tax or legal advice.

Responsibilities

• Maintain day-to-day bookkeeping, account coding, and financial records in QuickBooks Online
• Reconcile bank and credit card accounts and investigate discrepancies
• Organize invoices, receipts, payments, revenue, costs, and supporting documentation
• Support monthly financial reporting and month-end close activities
• Prepare organized financial information for management and external accounting professionals
• Track outstanding accounting items, missing documentation, and required follow-ups
• Maintain accurate, organized, and traceable financial records
• Maintain sales tax codes, rates, and jurisdictions in QuickBooks
• Use TaxCloud or similar sales tax automation software to support multi-state sales tax processes
• Monitor state economic nexus thresholds and assist in identifying registration requirements
• Assist with state sales tax permit registrations and related documentation
• Review and maintain exemption and resale certificates
• Support sales tax filing and compliance processes
• Maintain complete and audit-ready sales tax documentation
• Collect and maintain vendor W-9 documentation
• Monitor vendor payments for 1099 reporting purposes