Finance Administrative Assistant - Full-time, In-office - (Edmonton, AB Canada)

Responsibilities

• Provide in-office administrative and operational support as required
• Incoming mail: Sort and organize items for internal processing; complete scanning and batching activities; maintain saved documentation; and record required details in tracking logs using approved review tools
• Outgoing mail: Facilitate outgoing documentation as needed, including coordinating and preparing courier packages
• Support regular banking-related activities, including remote cheque scanning and occasional in-person deposits
• Review submitted documentation containing financial details to ensure accuracy, completeness, and compliance with company policy and audit requirements
• Respond to internal and external inquiries in a timely and professional manner, documenting actions and resolutions for audit and record-keeping purposes
• Maintain accurate electronic filing systems and documentation standards
• Afford audit requests by gathering and providing required documentation within established timelines
• Occasionally collect office mail from the designated mail depot
• Participate in special projects and process improvement initiatives as assigned
• Perform other administrative and operational duties as required

Qualifications & Experience

• Completion of high school education
• Minimum 1–3 years of experience in a general administrative or office support role; related experience in a corporate or finance environment is an asset
• Demonstrated strong attention to detail and accuracy
• Proficiency with Microsoft Office, including intermediate to advanced Excel and intermediate Word skills (pivot tables and formulas used daily)
• Proven organizational skills with the ability to prioritize effectively
• Previous experience working within a dynamic team environment considered an asset
• Demonstrated initiative and strong follow-up skills
• Proven ability to maintain a high level of confidentiality
• Proven ability to contribute effectively within a fast-paced, high-volume team environment
• Positive team-oriented attitude