Finance Accountant

About the role

The University of California Education Abroad Program (UCEAP) is seeking a Finance Accountant to administer the business of student and study center finances for assigned programs. This role involves performing financial analysis, initiating wire transfers, processing expenditures, and managing student and study center accounts.

Responsibilities

• Administers the business and financial activities of accounts established for UC students participating in UC Education Abroad Programs.
• Manages all aspects of financial records for UCEAP student accounts, including application of program fees, financial aid, billing, and collections.
• Communicates with all UC financial aid offices and other entities to ensure accurate and timely disbursement of funds to students.
• Generates financial aid journals for processing to the general ledger.
• Applies independent research to resolve student account fee adjustments or discrepancies.
• Analyzes and reconciles student account activity to the general ledger on a monthly basis.
• Creates student program budgets on a semi-annual basis in coordination with various internal and external partners.
• Applies professional financial services concepts and organization policies and procedures to resolve a variety of moderately complicated issues.
• Ensures that the appropriate internal controls are addressed, maintained, and strengthened to protect UCEAP resources.
• Applies financial policies and regulations to Study Centers concerning banking, budgeting, accounting, and financial reporting.
• Prepares and reviews all business transactions for Study Center locations.
• Audits, reconciles, and prepares journals for all overseas expenditures for assigned Study Centers to ensure compliance with applicable UCEAP policies and the operating budget.
• Conducts monthly reconciliations of multiple accounts with the general ledger.
• Prepares quarterly budget to actual analysis of study center expenditures for Program Director review.
• Reviews, analyzes, and prepares Study Center quarterly funding requests and third-party invoice payments in accordance with the appropriate fiscal year operating budget and program agreements.
• Originates wire transfers for quarterly funding and invoice payments.
• Assists with fiscal year closing and coordination of year-end balancing and closing reports for UCEAP and Study Center expenses.

Requirements

• AA, BA, or BS degree in related field and minimum of 2 years' experience in AP, AR, billing and collections, or equivalent combination of education, training and experience.
• Proficiency in MS Office, specifically Excel.
• Strong interpersonal skills, analytical skills, service orientation, attention to detail, ability to multi-task, and organizational skills.
• Moderate understanding of federal and state financial aid.

Qualifications

• Knowledge and understanding of foreign currency transactions and conversions.

Skills

• Professional financial services concepts.
• Organization policies and procedures.
• Financial processes, policies, and procedures.
• Ability to work independently as well as in a team environment.
• Ability to adapt to changing priorities.

Benefits

Full benefits eligibility applies.

Pay

The budgeted salary range that the University reasonably expects to pay for this position is $30.75 to $31.99/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $30.75 to $50.45/hour.

Schedule

M-F, 8-5 Pacific Time or similar schedule aligned with core business hours.

Benefits Eligibility

Full Benefits Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement

The University of California Education Abroad Program is a UC, systemwide, academic program. Through international academic experiences, the University of California Education Abroad Program (UCEAP) inspires students to explore and transform their lives, UC, and the world. Since 1962, UCEAP has served as the UC systemwide study abroad program. In support of this mission, it has served over 100,000 students across all ten UC campuses and over 50,000 Reciprocity (international) students. UCEAP is committed to promoting excellence through diversity, equity, and inclusiveness. Recognizing that diversity is integral to the University’s achievement of academic excellence, UCEAP upholds the principle of equal opportunity for all, adheres to the University of California Diversity Statement, and strives to create an environment that is welcoming for all. UCEAP typically has over 6,000 student participants annually, is active in over 40 countries worldwide, and welcomes about 1,500 Reciprocity students to the University of California. Sustained by strong academic excellence, spirited faculty collaboration, and an interrelated support system, UCEAP produces future global citizens and thought leaders. uceap.universityofcalifornia.edu Benefits Of Belonging Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC Brief Summary Of Job Duties Under general supervision of the section supervisors, administers the business of student and study center finances for assigned programs. Performs financial analysis, initiates wire transfers, processes expenditures and manages student and study center accounts and related accounts payable and receivable. Reconciles monthly account transactions to the general ledger. Requires daily verbal and written communication, with internal departments and external customers. Ensures compliance with UC policy and procedures and applicable external regulations.

Job Functions And Percentages Of Time

• 50% Student Account Management - Oversees business and financial activities of accounts established for UC students participating in UC Education Abroad Programs. Manages all aspects of financial records for UCEAP student accounts, including application of program fees, financial aid, as well as billing and collections. Provides both verbal and written customer service to students and

UC Vaccination Programs Policy

This position is eligible for a hybrid/remote work arrangement within California. On-site presence will be required for leadership and staff meetings, delegation visits, training sessions, etc. The selected candidate must reside in California or be willing to relocate. The University of California is unable to pay or reimburse expenses prohibited by University policy, including travel expenses associated with commuting to the designated office. Satisfactory criminal history background check UCSB is a Tobacco-Free environment Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. “Misconduct” Means Any Violation Of The Policies Governing Employee Conduct At The Applicant’s Previous Place Of Employment, Including, But Not Limited To, Violations Of Policies Prohibiting Sexual Harassment, Sexual Assault, Or Other Forms Of Harassment, Or Discrimination, As Defined By The Employer. For Reference, Below Are UC’s Policies Addressing Some Forms Of Misconduct UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace Job Functions And Percentages Of Time 50% Student Account Management - Oversees business and financial activities of accounts established for UC students participating in UC Education Abroad Programs. Manages all aspects of financial records for UCEAP student accounts, including application of program fees, financial aid, as well as billing and collections. Provides both verbal and written customer service to students and Job Standards related to their financial account. Communicates with all UC financial aid offices and other entities to ensure accurate and timely disbursement of funds to students. Generates financial aid journals for processing to the general ledger. Applies independent research to resolve student account fee adjustments or discrepancies. Analyzes and reconciles student account activity to the general ledger on a monthly basis. Creates student program budgets on a semi-annual basis in coordination with various internal and external partners, by gathering information and analyzing relevant program expenses. Uses professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect UCEAP resources. 50% Study Center Responsibilities - Applies, ensures and communicates compliance of UCEAP and UC financial policies and regulations to Study Centers concerning banking, budgeting, accounting and financial reporting. Prepares and reviews all business transactions for Study Center locations. Reviews and analyzes host institutions payments in accordance with contractual agreements between the UC and host institutions, which may include reciprocal agreements. Audits, reconciles and prepares journals for all overseas expenditures for assigned Study Centers to ensure compliance with applicable UCEAP policies and the operating budget. Conducts monthly reconciliations of multiple accounts with the general ledger. Prepares quarterly budget to actual analysis of study center expenditures for Program Director review. Reviews, analyzes and prepares Study Center quarterly funding requests and third-party invoice payments in accordance with the appropriate fiscal year operating budget and program agreements. Originates wire transfers for quarterly funding and invoice payments. Assists with fiscal year closing and coordination of year-end balancing and closing reports for UCEAP and Study Center expenses. Other duties and special projects as assigned.

UC Vaccination Programs Policy

This position is eligible for a hybrid/remote work arrangement within California. On-site presence will be required for leadership and staff meetings, delegation visits, training sessions, etc. The selected candidate must reside in California or be willing to relocate. The University of California is unable to pay or reimburse expenses prohibited by University policy, including travel expenses associated with commuting to the designated office. Satisfactory criminal history background check UCSB is a Tobacco-Free environment Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. “Misconduct” Means Any Violation Of The Policies Governing Employee Conduct At The Applicant’s Previous Place Of Employment, Including, But Not Limited To, Violations Of Policies Prohibiting Sexual Harassment, Sexual Assault, Or Other Forms Of Harassment, Or Discrimination, As Defined By The Employer. For Reference, Below Are UC’s Policies Addressing Some Forms Of Misconduct UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace Job Functions And Percentages Of Time 50% Student Account Management - Oversees business and financial activities of accounts established for UC students participating in UC Education Abroad Programs. Manages all aspects of financial records for UCEAP student accounts, including application of program fees, financial aid, as well as billing and collections. Provides both verbal and written customer service to students and Job Standards related to their financial account. Communicates with all UC financial aid offices and other entities to ensure accurate and timely disbursement of funds to students. Generates financial aid journals for processing to the general ledger. Applies independent research to resolve student account fee adjustments or discrepancies. Analyzes and reconciles student account activity to the general ledger on a monthly basis. Creates student program budgets on a semi-annual basis in coordination with various internal and external partners, by gathering information and analyzing relevant program expenses. Uses professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect UCEAP resources. 50% Study Center Responsibilities -