Final Documentation Specialist

About the role

The Final Documentation Specialist will support the Documentation team by producing high‑quality data books and manuals that meet contractual specifications. This role involves gathering information from engineering and quality, ensuring compliance with company standards, and delivering documentation on time to support customer satisfaction and project success.

Responsibilities

• Create, compile, and produce applicable documentation (e.g., Manufacturing Record Books (MRBs), Supplier MRBs, User Manuals (USMs), and Declaration of Conformities (DoCs)), review MRBs/USMs for accuracy, and provide corrective feedback as needed for U.S. Final Documentation Groups.
• Utilize the engineering document database system to create, compile, and produce engineering USMs for customer equipment.
• Communicate with internal departments and vendors to correct traceability and retrieve missing documentation to complete MRBs, Supplier MRBs, and USMs.
• Transmit electronic USM and MRB copies and print hard copies when required per customer contract.
• Provide basic training to new employees on department processes, work instructions, and how to compile/review MRBs, Supplier MRBs, USMs, and DOCs.
• Perform other work‑related tasks as necessary, including the ability to lift up to 50 lb.
• Comply with all NOV Company and HSE policies and procedures.

Facility / Group Specific Responsibilities

• Generate equipment genealogy reports to confirm Build of Material (BOM) of component assemblies.
• Review and assure manufacturing documentation is available, and traceability is verified before equipment can be shipped from the facility.
• Ensure traceability from warehouse picklists of the work orders matches the ERP system.
• Maintain an accurate schedule of assigned orders for timely delivery to meet deadlines.
• Transmit and communicate with third‑party companies for review and follow‑up of Manufacturing Record Books for certification per customer contract.

Qualifications

• High school diploma or equivalent.
• 0–2 plus years of manufacturing data books knowledge.
• Minimum understanding of engineering documents and Build of Material (BOM).
• Ability to read manufacturing work orders.