Final Docs Specialist

Role Overview

The Final Documents Specialist is a key role responsible for ensuring all final, recorded mortgage documents are received, processed, and delivered to investors promptly. This individual plays a vital part in the post-closing mortgage process, working with a variety of internal departments and external partners such as title companies and county offices. The ideal candidate is highly organized, detail-oriented, and committed to maintaining accuracy in a fast-paced environment.

Essential Duties

• Receive, open, and prepare all incoming mail containing final documents, including recorded mortgages, Deeds of Trust, and title policies.
• Image and audit all trailing documents using a defined audit checklist, ensuring all items are accounted for and correctly entered into the loan origination system (LOS).
• Perform data entry in the LOS to appropriately mark documents as received and update shipping dates to investors.
• Work proactively with title companies, attorneys, county offices, and other parties to obtain missing or corrected documents.
• Pull and analyze reports from the LOS to identify and follow up on aged, outstanding documents.
• Obtain certified true copies of documents from county recorder offices or title agents as needed.
• Collaborate with investors and internal departments to resolve defects in documents, including coordinating re-recordings when necessary.
• Perform regular reviews of documents to ensure they are promptly shipped to investors once a sale is finalized.
• Regular, reliable and predictable onsite attendance is an essential function of this position.
• Perform other related duties as assigned.

Compensation & Benefits

$19.00-24.00/hour

Mortgage Solutions of Colorado, LLC d/b/a Mortgage Solutions Financial (“MSF”) offers a comprehensive benefit package and PTO (paid time off) for eligible employees. The benefit package includes Health, Dental and Vision Insurance, options to participate in a Health Savings Account, Flexible Spending Account, Health Reimbursement Arrangement, Life and AD&D coverage, voluntary Short-Term, Long-Term Disability and Supplemental insurance. In addition, eligible employees have the option to participate in a company retirement plan.

Department: Post Closing
Reports To: Post Closing Manager
Location: 7450 Campus Drive, Suite 200, Colorado Springs, CO 80920
Remote: NO
Exempt: NO