File Clerk - Corporate Office Irvine
Job Summary
This position requires the ability to utilize office machines as required and the ability to complete tasks related to incoming & outgoing mail, document filing & storage, and daily office upkeep responsibilities. The CPS team provides administrative support for internal customers such as Community Managers, Accounting, and Human Resources.
What You’ll Do (Job Duties)
- Process outgoing mail requests for all company departments as requested, according to adopted schedule and procedures.
- Copy, fold, stuff, and post any mass mail order requests.
- Operate the postage machine and apply postage to outgoing mail according to weight requirements outlined by the United States Postal Service.
- Copy, punch, bind, and mail Director’s Reports.
- Stock paper at all machines and stations throughout the corporate office.
- Sort and file office-wide documents, including but not limited to Accounting files, Administrative Files, and Returned Certified Mail.
- Affix and file annual file purging.
- Affix and file document storage and retrieval requests.
- Affix and file outgoing welcome packets and escrow demands.
- Affix and file daily office upkeep needs, including but not limited to break room duties and birthday decorations.
- Affix and file homeowner data entry.
- Process certified mail per procedure, in accordance with requirements outlined by USPS.
- Process, sort, and distribute incoming & outgoing mail.
- Process, stamp, tear, fold, stuff, and post outgoing Accounts Payable checks.
- Affix and file initial stages of invoice processing.
- Affix and file any other CPS responsibilities and special projects as necessary.
Who You Are (Skills/Experience)
- 1 - 2 years of administrative/file clerk/mail room experience (desirable)
- High school diploma or GED equivalent required
- Strong organizational abilities
- Excellent reading comprehension skills and ability to follow detailed instructions
- Commitment to compete against yourself to never stop improving
- Team Player attitude
- Cheerful, positive attitude and a desire to help people
- Strong organization and high attention to detail
Why Join Action
- Action's goal is to attract and retain the best talent in the industry.
- We are proudly rated 4.3 Stars on Glassdoor.
- We Offer Our Team Members The Following Comprehensive benefits package for qualifying employees.
- On-going hospitality and property management training.
- Opportunities for career growth and advancement.
- Values driven company culture that encourages team work and excellence.
Why You’ll Love Working at Action
- Competitive pay and ample opportunities for career growth and advancement.
- Comprehensive benefits package including medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members.
- Generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members.
- Investment in the infrastructure, technology, training, and tools you need to excel in your role.
- Relentless dedication to our company values and culture ensures a workplace where you feel heard, supported, and valued.
About the Role
Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity, and professionalism coupled with our core values of excellence, innovation and care for people, continues to define us. Today, as the largest privately owned HOA management company in the West, we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live.
Qualifications
High school diploma or GED equivalent required
Benefits
Comprehensive benefits package including medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members.
Schedule
Monday to Friday; 7:15 AM to 3:45 PM