File Clerk

Responsibilities

• Uploads digital files and data.
• Organizes and archives records and documents.
• Makes copies of paperwork and distributes as needed and/or upon request.
• Retrieves data and files for other departments and personnel.
• Uses alphabetical and numerical systems to organize paper and electronic records/documents.
• Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
• Updates filing systems, devises new filing organizational, storage systems for data & documents as needed.
• Creates new files and provides needed information on forms and reports.
• Secures and protects the privacy of documents.
• Scans paper documents and verifies that scanned documents are clear and legible.
• Processes requests for files and data.
• Records when and what documents have been borrowed and returned.
• Affirmatively ensures all documents being “borrowed” from the file room are signed out according to policy with a return time of no more than 48 business hours.
• Maintains filing materials and office supplies, working with vendors to secure needed supplies or reporting when new purchases need to be made to the purchasing officer.
• Discards documents when required in accordance with official procedures.
• Transcribes audio and video content.
• Operates office equipment.
• Looks for ways to improve filing systems and designs forms and templates for data entry.
• Typing and performs data entry.
• Uploads necessary documents to applicable resident portal.
• Works with warehouse personnel or outside storage vendors to assure safe archiving of documents.
• Checks and corrects documentation and placement of previously filed documents, notifying the applicable party of said corrections.

Qualifications

• High school diploma, or equivalent
• Strong organizational skills
• Excellent attention to detail
• Flexible, outgoing, authentic, and confident personality
• Ability to thrive in an informal, yet fast-paced environment
• Basic computer skills
• Knowledge of filing system
• Ability to maintain the confidentiality of information
• Team player who is willing to fill in the gaps when needed