File Assistant

Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs along with supporting our Legal Assistants and Paralegals with fulfilling requests in providing ongoing maintenance of client files, electronic and hard copy projects, and trial preparation.

Responsibilities

• Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines
• Compile, copy, scan, sort, bind, and index legal documents by the client, matter, and sub-file categories
• File documents according to the individual attorney, paralegal, or legal secretary/assistant instructions
• Create or update physical and electronic file indexes
• Create labels, file folders, and sub-folders
• Receptionist back-up
• Hospitality duties, including set-up and tear-down of Firm events
• Conference Room set-up
• New office set-up
• Kitchen clean-up and stocking
• Assistance with events
• Preserve and maintain confidential information, including protected health information

Requirements

• High School Diploma or GED
• Previous experience working in a law firm, preferred
• Knowledge and understanding of legal documents
• Strong organizational skills, detail-oriented and accurate
• Ability to work independently and as part of a team, self-starter
• Strong verbal and written communication skills
• Strong reading and comprehension skills
• Ability to work and adapt in a fast-paced environment while under pressure to meet tight deadlines with accuracy
• Strong ability to prioritize multiple projects based on deadlines
• Ability to multi-task and adjust to changing priorities
• Understand and follow both written and oral instruction
• Competency in the use of basic office equipment, including copiers, mail meter, and binding equipment
• Strong customer service skills, frequent interaction with internal and external customers including staff, clients, management, and vendors where courtesy and tact are required

Physical Requirements

• Ability to stand and/or sit for extended periods of time
• Bending and lifting up to 50 lbs. and up to 35 lbs. on a regular basis
• Go up and down stairs frequently
• Climb on step stools and ladders as needed
• Physically able to transport large/heavy files and records storage boxes using hand carts and dollies as needed
• Routinely lift and transport client files and records boxes

Skills

• Proficient with Microsoft Word, Outlook, Excel, and Adobe Pro
• HP Autonomy Worksite-iManage and Office 365 experience is a plus

Schedule

Monday-Friday, 8 AM - 5 PM

Pay

$42,000 - $48,000 annually

Benefits

• Financial stability
• Great benefits, many that are 100% paid by the Firm
• Professional work environment with a casual dress code in a modern office setting
• Respectful and collegial culture
• Onsite training to promote a continuous learning environment
• Current technology and in-house IT professionals
• Free on-site gym for building employees