File and Scanning Support

Location: Victoria, TX • 3–4 week contract • In-office, 8:00 AM–5:00 PM

About the role

The File and Scanning Clerk maintains organized, accurate, and accessible company records by handling scanning, filing, document organization, data entry, and general administrative support while ensuring documents are properly stored in accordance with company procedures.

Responsibilities

• Scan and electronically upload documents into the appropriate filing or document management system.
• Organize, label, and maintain electronic and physical files.
• Verify scanned documents are complete, legible, and properly assigned to the appropriate file.
• Prepare documents for scanning, including sorting, removing staples, and organizing paperwork.
• Maintain accurate filing systems and ensure documents can be easily located when needed.
• File and retrieve physical documents as requested by staff and management.
• Perform routine data entry and update records as needed.
• Review documents for missing information and bring discrepancies to the appropriate employee’s attention.
• Maintain confidentiality of sensitive company and employee information.
• Assist with copying, printing, shredding, and other general administrative tasks.
• Follow established procedures for document retention, storage, and destruction.
• Assist other departments with administrative projects as needed.
• Maintain a clean and organized work area.

Requirements

• High school diploma or equivalent required.
• Previous filing, scanning, records, or administrative experience preferred.
• Strong attention to detail and accuracy.
• Basic computer skills and proficiency with Microsoft Office.
• Ability to organize and prioritize a high volume of documents.
• Ability to work independently and complete repetitive tasks efficiently.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Reliable, dependable, and willing to assist with a variety of administrative duties.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to stand, bend, lift, and move boxes or files as needed.
• Ability to lift and carry documents and file boxes weighing up to approximately 25 pounds.

Pay

$20–$22 per hour

Benefits

• Medical, dental, vision, and 401(k) eligibility.