Field Services Administrative Assistant

About the role

Cleveland Electric Company is a specialty contractor in the Atlanta market, established in 1925 and dedicated to innovation and community growth. Essential Duties and Responsibilities:

Responsibilities

• Respond to requests for service and assistance from Contract Manager, clients, and superintendent
• Prepare, issue, and send out receipts, bills, policies, invoices, statements, and checks
• Manage RFI Program
• Aid construction site staff with office equipment and materials
• Prepare and transmit daily field labor reports
• Perform general office duties such as making copies, document control, processing mail, and answering phones
• Oversee and process day-to-day administrative items such as expense reports, supply requisitions, personnel transaction forms, budgets
• Update project /delivery schedules, reports, change orders and documents based on revisions and changes to the project
• Keep project meeting and appointment schedules to ensure all meetings and reports are properly addressed
• Manage submittal program
• Manage safety documents

Qualifications

• High school diploma or GED required
• A minimum of six months of experience in an Administrative role required
• Construction experience and familiarity with contracts preferred
• Ability to remain professional and diplomatic in stressful situations
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Exceptional written and verbal communication skills
• Compute rate, ratio, and percent and draw and interpret bar graphs
• Ability to prioritize and multi-task
• Experience using and manipulating spreadsheets in Microsoft Excel and expert in using Microsoft Word

Skills

N/A

Benefits

• Aetna PPO and HSA plans
• Dental PPO and HMO plans
• Vision plan covered by Cleveland at 100%
• 401(k) with Employer Match
• Short- and Long-Term Disability
• 15 days of PTO
• 8 company holidays

Pay

Competitive Pay

Schedule

N/A

Benefits

• Aetna PPO and HSA plans
• Dental PPO and HMO plans
• Vision plan covered by Cleveland at 100%
• 401(k) with Employer Match
• Short- and Long-Term Disability
• 15 days of PTO
• 8 company holidays

Work Environment

Employee may be required to wear hardhat and safety glasses and will be required to observe safety procedures at job site. The noise level in the work environment is usually loud outside the site office.

EEO Statement

Cleveland Electric Company is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable law. This commitment extends to all aspects of employment, including hiring, promotion, transfer, compensation, benefits, training, social and recreational programs, and all other conditions and privileges of employment. We embrace diversity and inclusion as essential elements that contribute to the success of our organization. By fostering an inclusive workplace, we aim to create a diverse and talented team that reflects the diversity of the communities in which we operate.

E-Verify Statement

We are committed to maintaining a workforce that is legally authorized to work in the United States and complies with immigration laws. As part of our hiring process, we utilize the E-Verify system to confirm the employment eligibility of all new employees. This electronic verification ensures that our team members have the necessary authorization to work in the United States, promoting a lawful and compliant workforce. We adhere to federal regulations and strive to create an inclusive and diverse environment while upholding the highest standards of integrity in our hiring practices. To all recruitment agencies: Cleveland does not accept unsolicited agency resumes and will not be held responsible for any fees related to unsolicited resumes.