Field Project Coordinator

About the role

The Field Coordinator supports ARCO's field operations and project team onsite in Sullivan, IN. They work closely with Superintendents and onsite personnel to ensure accurate documentation, up-to-date field resources, and smooth coordination between the office, field teams, and subcontractors.

Responsibilities

• Provide direct support in the field by working closely with Superintendents and onsite teams
• Onboard new trades workers, assigning them project badging
• Manage on-site canteen and associated vendors: food vendors, site lunches/catering vendors, clean up, vending machines, appliances, etc.
• Manage other site logistics vendors
• Manage select site deliveries
• Print and manage on-site signage
• Coordinate with city and county officials
• Manage trailer supplies and inventory and maintain stock
• Maintain a comprehensive field binder including: Executed Contracts, Change Orders, Submittals and approvals, Other critical project documentation, Management of local printing vendor
• Ensure drawing racks and field drawings are current, accurate, and properly distributed
• Print and distribute all necessary project documents for field use
• Schedule and coordinate field meetings, including preparing agendas and distributing meeting information
• Generate meeting minutes for select meetings
• Work with subcontractors to: Track and update compliance documentation, Collect and maintain current insurance certificates, safety documents, and other required paperwork, Assist with document control and coordination through Procore
• Support site communication between field and office teams
• Perform general field and administrative coordination duties as needed to support project success

Qualifications

• Previous experience in construction coordination, field administration, or a similar role preferred
• Strong organizational skills with a high attention to detail
• Ability to manage multiple tasks in a fast-paced field environment
• Comfortable working both onsite and with office teams
• Strong communication and follow-up skills
• Ability to travel nationwide as-needed
• Technical Skills (Preferred): Procore experience, Microsoft Office Suite (Outlook, Word, Excel), Viewpoint experience, Familiarity with construction drawings, specifications, and documentation processes