Field Operations Coordinator

Intex Electrical Contractors, Inc.
11981 Classic Lane
Forney, TX 75126

About the Role

The Field Operations Coordinator will assist with all related Manpower and Document control related to field projects and operations.

Responsibilities

• Manage temporary employees: adding temporary employees to Exaktime, receiving/verifying weekly timesheets, creating temporary employee weekly invoices, updating pay rates, and verifying holiday/vacation pay.
• Investigate and report on any payroll discrepancies.
• Update weekly manual loading spreadsheets; email to managers as requested through the Rivet Software for all departments (Construction, SPG, and Design Build).
• Enter approved Paid Time Off requests in Exaktime for temporary employees.
• Update managers of new hires/terminations for job site geographic information, utilizing Rivet software.
• Provide weekly reports/charts from Rivet as requested.
• Assist the General Superintendent in preparing documents for Superintendent/Foreman training and monthly meetings.
• Keep all job documents in good order and ensure drawing sets are up to date on the server.
• Use Bluebeam, Studio/Google Drive to set up jobs and ensure the field team has the correct and most recent/accurate drawings.
• Assist with compiling as-built drawings at the end of each project and assist in closeouts.
• Assist the Project Coordinator/Project Manager on each project with developing the Panel schedules and engraved equipment labels.
• Ensure all documents are saved properly and align with the current set of project documents on the Customer shared site portals, including Drawings, ASIs, PRs, RFIs, etc.
• Print and bind copies of all submittals for the field, if applicable.
• Print copies of any drawings as requested for the field.
• Assist the Director of Operations with any reports or documents requested.
• Attend weekly L10 meetings.

Requirements

• Must have solid communication skills both written and verbal.
• Must have own reliable transportation.
• Ability to be resourceful and proactive in dealing with issues that may arise.
• Capable with business software; Intermediate level skills in MS Excel – formulas, pivot tables, computers, and office machines.
• Willing to work in a team environment, adapt to the changing needs of the organization, and provide support as workloads fluctuate.
• Ability to demonstrate accuracy and thoroughness.
• Ability to monitor your own work to ensure quality.
• Ability to effectively present information to customers, clients, and other employees.
• High School diploma required.
• Bilingual in Spanish would be a plus.

Benefits

• Major Medical Insurance
• Dental Insurance
• Vision Insurance
• Sickness Plan
• Short-Term Disability Insurance
• Critical Illness Insurance
• Accidental Death & Dismemberment (AD&D) Coverage
• Paid Holidays
• Paid Vacation
• 401(k) Retirement Plan

Physical Demands

The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some movement from area to area, transporting items such as a laptop computer, printers, servers, paper, books, and small parts; driving an automobile, etc.

Work Environment

While performing the primary duties of the job, the employee is regularly exposed to a general office environment. Work outside normal business hours is required from time to time.