Field Operations Coordinator

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements.

About Us

Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. We’re problem solvers and innovation seekers, team players and safety fanatics. We’re proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor.

About the Team

The Production Team oversees Cupertino Electric’s Field workforce, ensuring projects are executed with high standards of safety, productivity, scheduling, quality, and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish.

About the Role

The Field Operations Coordinator plays a pivotal role in supporting the Site Superintendent and Field Team on projects for Cupertino Electric, Inc. They are responsible for executing a variety of high-level administrative tasks, including managing union workforce onboarding, payroll, resource tracking, and dispatch coordination. Success in this role requires exceptional organizational skills, resourcefulness, and the ability to operate efficiently in a dynamic, fast-paced construction environment. The ideal candidate must be proficient in Microsoft Office applications and demonstrate the ability to quickly learn and adapt to new software systems.

Responsibilities

• Union New Hire Onboarding: Ensure compliance with I-9 requirements for all new hires, coordinate site orientation and badging for all field employees, and assist new employees with the onboarding process. Facilitate required orientation videos and provide support to users on their tablets. Maintain accurate records of onboarding processes and ensure timely updates.
• Payroll Management: Enter and submit timecards weekly for all field staff while proofreading entries to prevent payroll errors. Provide payroll reports that include incentives, per diem, and corrections, as well as sort and distribute paychecks to ensure on-time delivery.
• Resource Tracking: Track attendance and workforce resources on-site using Procore Workforce Management, conduct daily roll calls to verify staff presence, and manage dispatching, terminations, and personnel update (PARs) requests.
• Administrative Support: Consolidate and submit daily reports to key stakeholders, manage IT requests, and provide basic IT support for field staff. Order supplies through Amazon, coordinate catering for events and meetings, assist with maintaining safety training records using Vairkko, file and maintain site records as needed, and perform basic office housekeeping.

Qualifications

• Strong communication skills, with the ability to interact effectively with field and office personnel.
• Resourceful problem-solver with the ability to adapt to changing project needs.
• Team-oriented individual who works well in a collaborative environment.
• Strong Microsoft Office Suite skills, particularly in Excel and Outlook.
• Familiarity with payroll management and timecard submission.
• Excellent organizational skills and attention to detail.
• Ability to work effectively in a construction site environment.
• Experience with I-9 compliance and new hire onboarding preferred.
• Strong problem-solving skills and ability to meet deadlines in a fast-paced setting.

Requirements

• Education: High School Diploma or GED required. Any college degree preferred.
• Experience: Three (3) years of experience required in a similar role; construction experience preferred.
• Driving Record: Valid state-issued driver’s license and satisfactory driving record.
• Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

Pay

$24.00/hour to $31.00/hour

Benefits

We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.