Field Operations Coordinator

About The Role

The Field Operations Coordinator plays a pivotal role in supporting the Site Superintendent and Field Team on projects for Cupertino Electric, Inc. They are responsible for executing a variety of high-level administrative tasks, including managing union workforce onboarding, payroll, resource tracking, and dispatch coordination. Success in this role requires exceptional organizational skills, resourcefulness, and the ability to operate efficiently in a dynamic, fast-paced construction environment. The ideal candidate must be proficient in Microsoft Office applications and demonstrate the ability to quickly learn and adapt to new software systems.

Responsibilities

• Ensuring compliance with I-9 requirements for all new hires, coordinating site orientation and badging for all field employees, and assisting new employees with the onboarding process.
• Facilitating required orientation videos and providing support to users on their tablets.
• Maintaining accurate records of onboarding processes and ensuring timely updates.
• Entering and submitting timecards weekly for all field staff while proofreading entries to prevent payroll errors.
• Providing payroll reports that include incentives, per diem, and corrections, as well as sorting and distributing paychecks to ensure on-time delivery.
• Tracking attendance and workforce resources on-site using Procore Workforce Management.
• Conducting daily roll calls to verify staff presence.
• Managing dispatching, terminations, and personnel update (PARs) requests.
• Consolidating and submitting daily reports to key stakeholders.
• Managing IT requests and providing basic IT support for field staff.
• Ordering supplies through Amazon.
• Coordinating catering for events and meetings.
• Assisting with maintaining safety training records using Vairkko.
• Filing and maintaining site records as needed.
• Performing basic office housekeeping as required.

About You

• Strong communication skills, with the ability to interact effectively with field and office personnel.
• Resourceful problem-solver with the ability to adapt to changing project needs.
• Team-oriented individual who works well in a collaborative environment.
• Strong Microsoft Office Suite skills, particularly in Excel and Outlook.
• Familiarity with payroll management and timecard submission.
• Excellent organizational skills and attention to detail.
• Ability to work effectively in a construction site environment.
• Experience with I-9 compliance and new hire onboarding preferred.
• Strong problem-solving skills and ability to meet deadlines in a fast-paced setting.

Minimum Qualifications

• Education: High School Diploma or GED required. Any college degree preferred.
• Licensure/Certifications: None required.
• Experience: Three (3) years of experience required in similar role with construction experience preferred.
• Driving Record: Valid state-issued driver's license and satisfactory driving record.
• Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.