Field Office Manager

Essential Responsibilities

• Manage security badging systems including background checks, issuing badges, and maintaining the badging database.
• Process monthly subcontract billings and all material invoices for the project.
• Track drug testing and safety orientation paperwork.
• Develop and maintain files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms, etc.
• Type the project daily diaries, meeting minutes, and other assignments.
• Maintain job site server correspondence.
• Maintain office supplies needed for the job.
• Track and submit hourly payroll to our Craft Payroll department.
• Perform the responsibilities above as well as any other special projects in line with position expectations (i.e., employee lunches, running errands, etc.).

Qualifications

• Professional Experience and Education: One (1) year of Accounting or Payroll, or similar experience required. At least one (1) year of accounting and office management experience in the construction, engineering or architectural (or related) field required. High School Diploma or GED required.
• Position Related Skills: Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network. Working knowledge in JDE version A9.1 preferred. Working knowledge in Procore or Prolog preferred. Working knowledge of LCP Tracker preferred (certified payroll reporting). Working knowledge of The City of Portland Workforce Training program is a plus. Ability to work well and maintain a cooperative attitude through high-pressure situations. Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress. Excellent written and oral communication skills with an ability to develop strong interpersonal relationships. Ability to work well in a large professional setting.

About Us

Build What Matters. Create What’s Next. Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we’ve grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise—now a dynamic family of companies with a national presence and a legacy of excellence. At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you’ll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference. Join Us And Benefit From Competitive pay and advancement opportunities Ongoing professional training and development Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan. A culture rooted in inclusion, collaboration, and respect.