Field Hiring Coordinator

About the role

The Field Hiring Coordinator is responsible for coordinating the hiring, onboarding, and compliance requirements for field personnel. This position oversees pre-employment screenings, drug and alcohol testing, project-specific training requirements, employment verifications, and employee documentation. The role works closely with Human Resources, Safety, and field operations to ensure employees meet company, client, and regulatory requirements.

Responsibilities

• Coordinate the hiring and onboarding process for craft and field personnel, ensuring completion of required documentation and pre-employment requirements.
• Initiate and monitor DISA background checks and pre-employment drug screenings.
• Administer and coordinate DISA random drug and alcohol testing programs, including additional screenings required by specific projects or clients.
• Coordinate project-specific training, orientations, and compliance requirements to ensure employees are qualified and cleared for assignment.
• Track employee training, certifications, and screening requirements, following up on outstanding items as needed.
• Complete DOT employment verifications and maintain supporting documentation in accordance with applicable regulations.
• Prepare and process Employee Action Documents (EADs) for personnel changes, transfers, terminations, and other employment actions.
• Communicate with field leadership, Safety, and project management regarding employee onboarding status and outstanding compliance requirements.
• Maintain accurate and confidential employee records, including hiring documentation, testing records, and training information.
• Coordinate with third-party providers to schedule screenings, obtain required documentation, and resolve processing issues.
• Ensure compliance with applicable employment laws, company policies, and client-specific requirements.
• Perform other HR-related duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required; additional education in Human Resources, Business Administration, or a related field preferred.
• Minimum of 2–3 years of experience in Human Resources, employee onboarding, or compliance coordination preferred.
• Experience in the construction or industrial industry preferred.
• Familiarity with DISA screening procedures, DOT regulations, and project-specific workforce compliance requirements preferred.
• Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities.
• Effective written and verbal communication skills

Benefits

• Inclusive Medical, Dental, Vision, Accident, and Illness insurance
• Company paid Disability and Life insurance
• Health Savings Account contribution of up to $1,000 per year
• 401(k) retirement savings program with a company match
• Employee Assistance Program including discounts with major vendors & products
• Mental and physical wellness programs
• Competitive time off package including vacation, sick, and holiday pay
• Career advancement opportunities with a stable well-established organization
• Tuition reimbursement program and access to LinkedIn Learning courses