Field Coordinator

What you'll do

• Own end-to-end logistics for Profound's global tradeshow calendar - from booth ordering, shipping, and floor plans to badge pickups, staff scheduling, and on-site troubleshooting
• Manage vendor relationships across exhibit houses, A/V, furniture, signage, print, swag, and promotional partners, negotiating costs and holding vendors accountable to timelines
• Capture sponsorship deliverables across all contracted events, tracking deadlines, submitting assets, and ensuring nothing falls through the cracks
• Build and maintain pre-event operational playbooks for each show, including run-of-show documents, staff guides, packing lists, and escalation contacts
• Own travel and accommodation logistics for Profound staff attending tradeshows, including registration, hotel room blocks, and ground transport
• Partner with the Field Marketing team to ensure booth experiences, activations, and collateral arrive on time and on brand
• Track and manage event budgets at the line-item level, processing invoices, submitting expenses, and flagging overruns early
• Maintain the global events calendar and tracker as the single source of truth across all tradeshow activity
• Support on-site at key events, running the floor so the team can focus on conversations and pipeline
• Support with field events, such as dinners or small activations.

Who you are

• A natural operator who finds satisfaction in a perfectly executed plan and a well-packed crate
• 1–3 years of experience in event coordination, tradeshow logistics, or marketing operations - agency or in-house
• Obsessively organized with strong project management instincts and the ability to run multiple events in parallel without dropping anything
• Experienced working with exhibit houses, tradeshow vendors, and convention center processes
• Comfortable with ambiguity and fast-moving timelines - you figure it out and move on
• Strong communicator who can manage external vendors and internal stakeholders without hand-holding
• Resourceful and calm under pressure - when things go sideways on-site, you fix it quietly
• Spreadsheet-fluent; experience with event management tools or project trackers a plus
• Willing to travel internationally for key shows

Location

This is an on-site role based in our NYC or London office. Some international travel required.

Note

All official communication from Profound will come from a @tryprofound.com email address. If you're contacted by anyone using a different domain, please disregard and report it as spam.