Field Administrator/ Field Administrator Sr/ Field Administrator Coordinator
Texas Gas Transmission · Refugio, TX · 4 wk ago
Information TechnologyFull-time
We need to output HTML fragment with sections: About the role? The posting includes description of company, then position description, administrative duties, required skills, preferred skills, education, additional info (drug-free, EEO). We must not include boilerplate like EEO, drug-free? The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we should remove EEO statement and drug-free statement? Those are legal/EEO boilerplate. So we should drop them. Also we should not repeat job title as heading. The job title is "Field Administrator/ Field Administrator Sr/ Field Administrator Coordinator". We should not put that as heading.
We need sections only when posting has real specific content. We have:
- About the role? Could be the position description paragraph. Could be "Position Description". That's a heading? The instruction says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can map sections: "Position Description" could be considered "About the role" or "Responsibilities". The posting has "Position Description" then list of duties. Then "Administrative Duties Including But Not Limited To" which is more duties. Then "Required Skills, Knowledge, And Experience". Then "Preferred Skills, Knowledge, And Experience". Then "Required Education". Then "Preferred Education". Then "Additional Information" (but we drop EEO/drug-free). There's also company description at start: "Boardwalk is a limited partnership..." That's about the company; could be "About the company" but not in list. Could be omitted or put under "About the role"? Probably we can include a short paragraph about the company as part of the role description.
We need to use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can map sections: "Position Description" could be considered "About the role" or "Responsibilities". The posting has "Position Description" then list of duties. Then "Administrative Duties Including But Not Limited To" which is more duties. Then "Required Skills, Knowledge, And Experience". Then "Preferred Skills, Knowledge, And Experience". Then "Required Education". Then "Preferred Education". Then "Additional Information" (but we drop EEO/drug-free). There's also company description at start: "Boardwalk is a limited partnership..." That's about the company; could be "About the company" but not in list. Could be omitted or put under "About the role"? Probably we can include a short paragraph about the company as part of the role description.
We need to use - for any list of duties/requirements/benefits. So we need to turn the enumerated duties into lists.
We must preserve ALL substantive information; do not invent or summarize away detail. So we need to keep all details from the posting except boilerplate.
Let's extract substantive content:
Company description paragraph:
"Boardwalk is a limited partnership operating in the midstream portion of the natural gas and natural gas liquids industry, providing transportation and storage services for our customers. Our 14,000 miles of pipeline and storage assets provide diverse market connectivity to producers and end-users who need reliable sources of natural gas for power generation, home heating or petrochemical feedstocks. We have the experience, knowledge, and flexibility to design service offerings and create system enhancements tailored to our customers’ needs throughout the 13 states in which we operate. As an organization focused on sustainability, we are committed to protecting the environment while delivering this energy source. This commitment is made to our customers, employees, and the communities in which we operate. We incorporate environmental stewardship, safety, and compliance into our day-to-day operations and seek to strengthen and support the communities we serve. Additional information about the company can be found online at www.bwpipelines.com."
That's substantive.
Then: "We are currently looking for a Field Administrator/ Field Administrator Sr/ Field Administrator Coordinator for our Edna or Refugio, TX location."
That's location info.
Then "Position Description Perform administrative duties including, but not limited to, sending & receiving email, answering phones, copying, scanning, shipping and mailing, maintaining meeting rooms, maintaining offices supplies and equipment and maintaining sign-in sheets, maintaining business unit scorecard tracking, DOT driver recordkeeping, EH&S recordkeeping, invoice processing, maintaining project files, payroll and input of accounts into ORACLE, tracking of vehicle inspections and insurance, updating O&M book and printing forecast reports from OMS software systems."
Then "Additional responsibilities include coordination, audit tracking, organizing, and tracking of Alignment Sheets, DOT record keeping, emergency information notifications, Event Response Manual updates, hazardous materials shipping, local incident tracking, and intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records are accurate, etc.)"
Then "Must comply with all required safety and environmental training and have a good understanding of applicable company policies and procedures."
Then "This position interacts with every department in the corporate offices and other field locations, producers, customers, landowners, governmental agencies, and contractors/vendors."
Then "Administrative Duties Including But Not Limited To Assisting with creating and monitoring the area operating budgetAssisting the Area Manager and area personnel in support of the area operationsRequisitioning and tracking shipping and receiving materials and suppliesCompliance tracking and auditing (OMS, Maximo, Veriforce, other monthly type inspections including mileage, fire extinguishers, etc.)Develop project folders and status trackingAssist with Scope of Work Agreements and Veriforce OQ documentation for activitiesOrganize/Maintain filing system and track and audit compliance activities"
Note there is no spacing; but we can parse.
Then "Required Skills, Knowledge, And Experience Advanced computer skills and experience with Microsoft Office products including Excel, Word, PowerPoint, Outlook and other operating systemsAdvanced typing skillsExcellent interpersonal skillsMust possess good written and verbal communication skills, economic and critical thinking skillsAbility to learn computer-based systems for project preparation, requisitions, project and compliance tracking, etc.Must be self-motivated and have a strong commitment to personal and team safetyAbility to prioritize and manage multiple responsibilities simultaneously"
Then "Preferred Skills, Knowledge, And Experience Advance experience with ORACLE accounting systemsUnderstanding of DOT 192 regulations"
Then "Required Education High School Diploma"
Then "Preferred Education Associate Degree"
Then "Additional Information Boardwalk Pipelines, LP, maintains a drug-free workplace and will require pre-employment drug & substance abuse testing before hiring. Boardwalk Pipelines, LP, is an equal opportunity employer. All applicants will be considered for employment regardless of race, color, religion, age, sex, gender identity, national origin, veteran, or disability status."
We need to drop EEO and drug-free statements. So we can drop the entire Additional Information paragraph (since it's just those). If we drop it, we have no Additional Information section; we can omit.
We also need to not repeat job title as heading. So we will not have a heading for the job title.
We need sections: maybe "About the company" (though not in list but could be considered "About the role"? The instruction says use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but says use those as examples. Probably we should stick to those headings where applicable. We have:
- About the role: could include company description and location and position description summary? But we also have Responsibilities section.
Better to split:
- About the role: maybe a brief summary of the role (the position description paragraph). But we also have detailed duties.
- Responsibilities: list of duties (the Position Description and Additional responsibilities and Administrative Duties). Could combine.
- Requirements: Required Skills, Knowledge, And Experience + Required Education.
- Qualifications: maybe Preferred Skills, Knowledge, And Experience + Preferred Education.
- Skills: maybe we could separate but we already have Required Skills and Preferred Skills.
But we need to avoid thin sections. Perhaps we can have:
- About the role (company description + location + brief purpose)
- Responsibilities (list of duties)
- Required Skills and Experience (required skills + required education)
- Preferred Qualifications (preferred skills + preferred education)
We must not create Pay/Schedule/Benefits sections because not present.
We need to use - for any list of duties/requirements/benefits. So for responsibilities we need a list. For required skills we need a list? The instruction says use
- for any list of duties/requirements/benefits. So we should list required skills as items. Similarly preferred skills as items. Education maybe not a list but could be.
We need to preserve all substantive information; we must not lose any detail. So we need to include each duty item as separate
- . The duties are currently in a long sentence with commas. We need to split them into list items. We must not invent or summarize away detail; we need to keep the exact phrasing? Probably we can keep the phrasing but split by commas and "and". However we must be careful not to lose meaning. The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we need to keep the information but we can reformat into list items; that's not summarizing away detail, just restructuring. That should be okay.
We need to split the duties from Position Description: "sending & receiving email, answering phones, copying, scanning, shipping and mailing, maintaining meeting rooms, maintaining offices supplies and equipment and maintaining sign-in sheets, maintaining business unit scorecard tracking, DOT driver recordkeeping, EH&S recordkeeping, invoice processing, maintaining project files, payroll and input of accounts into ORACLE, tracking of vehicle inspections and insurance, updating O&M book and printing forecast reports from OMS software systems."
We need to separate each item. Some items have "and" inside like "shipping and mailing". That's okay as part of item.
We also have "maintaining offices supplies and equipment and maintaining sign-in sheets" - that seems two items: "maintaining offices supplies and equipment" and "maintaining sign-in sheets". The original phrase: "maintaining offices supplies and equipment and maintaining sign-in sheets". We'll split at the second "and" before maintaining sign-in sheets.
Similarly "maintaining business unit scorecard tracking, DOT driver recordkeeping, EH&S recordkeeping, invoice processing, maintaining project files, payroll and input of accounts into ORACLE, tracking of vehicle inspections and insurance, updating O&M book and printing forecast reports from OMS software systems."
We need to parse carefully.
Let's list them:
1. sending & receiving email
2. answering phones
3. copying
4. scanning
5. shipping and mailing
6. maintaining meeting rooms
7. maintaining offices supplies and equipment
8. maintaining sign-in sheets
9. maintaining business unit scorecard tracking
10. DOT driver recordkeeping
11. EH&S recordkeeping
12. invoice processing
13. maintaining project files
14. payroll and input of accounts into ORACLE
15. tracking of vehicle inspections and insurance
16. updating O&M book
17. printing forecast reports from OMS software systems
Now Additional responsibilities: "coordination, audit tracking, organizing, and tracking of Alignment Sheets, DOT record keeping, emergency information notifications, Event Response Manual updates, hazardous materials shipping, local incident tracking, and intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records are accurate, etc.)"
We need to split:
- coordination
- audit tracking
- organizing
- tracking of Alignment Sheets
- DOT record keeping
- emergency information notifications
- Event Response Manual updates
- hazardous materials shipping
- local incident tracking
- intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records are accurate, etc.)
We could keep the parenthetical as part of that item.
Now Administrative Duties Including But Not Limited To: The text: "Assisting with creating and monitoring the area operating budgetAssisting the Area Manager and area personnel in support of the area operationsRequisitioning and tracking shipping and receiving materials and suppliesCompliance tracking and auditing (OMS, Maximo, Veriforce, other monthly type inspections including mileage, fire extinguishers, etc.)Develop project folders and status trackingAssist with Scope of Work Agreements and Veriforce OQ documentation for activitiesOrganize/Maintain filing system and track and audit compliance activities"
We need to split where there is no punctuation but capital letters start new items. Let's insert splits:
- Assisting with creating and monitoring the area operating budget
- Assisting the Area Manager and area personnel in support of the area operations
- Requisitioning and tracking shipping and receiving materials and supplies
- Compliance tracking and auditing (OMS, Max
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but says use those as examples. Probably we should stick to those headings where applicable. We have:
- About the role: could include company description and location and position description summary? But we also have Responsibilities section.
Better to split:
- About the role: maybe a brief summary of the role (the position description paragraph). But we also have detailed duties.
- Responsibilities: list of duties (the Position Description and Additional responsibilities and Administrative Duties). Could combine.
- Requirements: Required Skills, Knowledge, And Experience + Required Education.
- Qualifications: maybe Preferred Skills, Knowledge, And Experience + Preferred Education.
- Skills: maybe we could separate but we already have Required Skills and Preferred Skills.
But we need to avoid thin sections. Perhaps we can have:
- About the role (company description + location + brief purpose)
- Responsibilities (list of duties)
- Required Skills and Experience (required skills + required education)
- Preferred Qualifications (preferred skills + preferred education)
We must not create Pay/Schedule/Benefits sections because not present.
We need to use - for any list of duties/requirements/benefits. So for responsibilities we need a list. For required skills we need a list? The instruction says use
- for any list of duties/requirements/benefits. So we should list required skills as items. Similarly preferred skills as items. Education maybe not a list but could be.
We need to preserve all substantive information; we must not lose any detail. So we need to include each duty item as separate
- . The duties are currently in a long sentence with commas. We need to split them into list items. We must not invent or summarize away detail; we need to keep the exact phrasing? Probably we can keep the phrasing but split by commas and "and". However we must be careful not to lose meaning. The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we need to keep the information but we can reformat into list items; that's not summarizing away detail, just restructuring. That should be okay.
We need to split the duties from Position Description: "sending & receiving email, answering phones, copying, scanning, shipping and mailing, maintaining meeting rooms, maintaining offices supplies and equipment and maintaining sign-in sheets, maintaining business unit scorecard tracking, DOT driver recordkeeping, EH&S recordkeeping, invoice processing, maintaining project files, payroll and input of accounts into ORACLE, tracking of vehicle inspections and insurance, updating O&M book and printing forecast reports from OMS software systems."
We need to separate each item. Some items have "and" inside like "shipping and mailing". That's okay as part of item.
We also have "maintaining offices supplies and equipment and maintaining sign-in sheets" - that seems two items: "maintaining offices supplies and equipment" and "maintaining sign-in sheets". The original phrase: "maintaining offices supplies and equipment and maintaining sign-in sheets". We'll split at the second "and" before maintaining sign-in sheets.
Similarly "maintaining business unit scorecard tracking, DOT driver recordkeeping, EH&S recordkeeping, invoice processing, maintaining project files, payroll and input of accounts into ORACLE, tracking of vehicle inspections and insurance, updating O&M book and printing forecast reports from OMS software systems."
We need to parse carefully.
Let's list them:
1. sending & receiving email
2. answering phones
3. copying
4. scanning
5. shipping and mailing
6. maintaining meeting rooms
7. maintaining offices supplies and equipment
8. maintaining sign-in sheets
9. maintaining business unit scorecard tracking
10. DOT driver recordkeeping
11. EH&S recordkeeping
12. invoice processing
13. maintaining project files
14. payroll and input of accounts into ORACLE
15. tracking of vehicle inspections and insurance
16. updating O&M book
17. printing forecast reports from OMS software systems
Now Additional responsibilities: "coordination, audit tracking, organizing, and tracking of Alignment Sheets, DOT record keeping, emergency information notifications, Event Response Manual updates, hazardous materials shipping, local incident tracking, and intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records are accurate, etc.)"
We need to split:
- coordination
- audit tracking
- organizing
- tracking of Alignment Sheets
- DOT record keeping
- emergency information notifications
- Event Response Manual updates
- hazardous materials shipping
- local incident tracking
- intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records are accurate, etc.)
We could keep the parenthetical as part of that item.
Now Administrative Duties Including But Not Limited To: The text: "Assisting with creating and monitoring the area operating budgetAssisting the Area Manager and area personnel in support of the area operationsRequisitioning and tracking shipping and receiving materials and suppliesCompliance tracking and auditing (OMS, Maximo, Veriforce, other monthly type inspections including mileage, fire extinguishers, etc.)Develop project folders and status trackingAssist with Scope of Work Agreements and Veriforce OQ documentation for activitiesOrganize/Maintain filing system and track and audit compliance activities"
We need to split where there is no punctuation but capital letters start new items. Let's insert splits:
- Assisting with creating and monitoring the area operating budget
- Assisting the Area Manager and area personnel in support of the area operations
- Requisitioning and tracking shipping and receiving materials and supplies
- Compliance tracking and auditing (OMS, Max
- for any list of duties/requirements/benefits. So we should list required skills as items. Similarly preferred skills as items. Education maybe not a list but could be. We need to preserve all substantive information; we must not lose any detail. So we need to include each duty item as separate
- . The duties are currently in a long sentence with commas. We need to split them into list items. We must not invent or summarize away detail; we need to keep the exact phrasing? Probably we can keep the phrasing but split by commas and "and". However we must be careful not to lose meaning. The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we need to keep the information but we can reformat into list items; that's not summarizing away detail, just restructuring. That should be okay. We need to split the duties from Position Description: "sending & receiving email, answering phones, copying, scanning, shipping and mailing, maintaining meeting rooms, maintaining offices supplies and equipment and maintaining sign-in sheets, maintaining business unit scorecard tracking, DOT driver recordkeeping, EH&S recordkeeping, invoice processing, maintaining project files, payroll and input of accounts into ORACLE, tracking of vehicle inspections and insurance, updating O&M book and printing forecast reports from OMS software systems." We need to separate each item. Some items have "and" inside like "shipping and mailing". That's okay as part of item. We also have "maintaining offices supplies and equipment and maintaining sign-in sheets" - that seems two items: "maintaining offices supplies and equipment" and "maintaining sign-in sheets". The original phrase: "maintaining offices supplies and equipment and maintaining sign-in sheets". We'll split at the second "and" before maintaining sign-in sheets. Similarly "maintaining business unit scorecard tracking, DOT driver recordkeeping, EH&S recordkeeping, invoice processing, maintaining project files, payroll and input of accounts into ORACLE, tracking of vehicle inspections and insurance, updating O&M book and printing forecast reports from OMS software systems." We need to parse carefully. Let's list them: 1. sending & receiving email 2. answering phones 3. copying 4. scanning 5. shipping and mailing 6. maintaining meeting rooms 7. maintaining offices supplies and equipment 8. maintaining sign-in sheets 9. maintaining business unit scorecard tracking 10. DOT driver recordkeeping 11. EH&S recordkeeping 12. invoice processing 13. maintaining project files 14. payroll and input of accounts into ORACLE 15. tracking of vehicle inspections and insurance 16. updating O&M book 17. printing forecast reports from OMS software systems Now Additional responsibilities: "coordination, audit tracking, organizing, and tracking of Alignment Sheets, DOT record keeping, emergency information notifications, Event Response Manual updates, hazardous materials shipping, local incident tracking, and intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records are accurate, etc.)" We need to split: - coordination - audit tracking - organizing - tracking of Alignment Sheets - DOT record keeping - emergency information notifications - Event Response Manual updates - hazardous materials shipping - local incident tracking - intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records are accurate, etc.) We could keep the parenthetical as part of that item. Now Administrative Duties Including But Not Limited To: The text: "Assisting with creating and monitoring the area operating budgetAssisting the Area Manager and area personnel in support of the area operationsRequisitioning and tracking shipping and receiving materials and suppliesCompliance tracking and auditing (OMS, Maximo, Veriforce, other monthly type inspections including mileage, fire extinguishers, etc.)Develop project folders and status trackingAssist with Scope of Work Agreements and Veriforce OQ documentation for activitiesOrganize/Maintain filing system and track and audit compliance activities" We need to split where there is no punctuation but capital letters start new items. Let's insert splits: - Assisting with creating and monitoring the area operating budget - Assisting the Area Manager and area personnel in support of the area operations - Requisitioning and tracking shipping and receiving materials and supplies - Compliance tracking and auditing (OMS, Max