Field Administrative Assistant - Fredericksburg, PA

What You’ll Do

• Maintain project files, logs, and records (digital and physical)
• Prepare meeting agendas and take meeting minutes
• Draft emails and correspondence for Project Managers
• Create and update spreadsheets (templates and basic builds)
• Complete daily weather reports
• Manage office equipment and maintain supply inventory
• Update and manage contacts in Outlook
• Auxiliary with subcontractor onboarding (safety/compliance programs)
• Help keep the job trailer clean, organized, and stocked
• Support the project team with general administrative tasks

What You Bring

• Strong organization and attention to detail
• Ability to manage multiple tasks in a fast-paced environment
• Professional communication skills

Technical Skills (Daily Use)

• Microsoft Excel (basic formulas, formatting)
• Microsoft Word (document creation/formatting)
• Microsoft Outlook (email, scheduling, contacts)
• Adobe Acrobat (PDF management)

Work Environment

This role is based on an active construction site and involves daily interaction with project teams, subcontractors, and client representatives.

Why This Role

You’ll play a key role in keeping the project team organized and running efficiently—right in the middle of a live construction jobsite.