Field Administrative Assistant

About the role

The Field Administrative Assistant provides essential support to the Field Coordinator and the broader field team on the project site. This role is designed for candidates with 2 years of experience and offers an opportunity to gain hands-on experience in a fast-paced construction environment.

Responsibilities

• Assist the Field Coordinator with Union New Hire onboarding, including organizing documentation for I-9 compliance
• Help coordinate site orientations and badging for new field employees
• Provide support for employees during the onboarding process, including facilitating orientation videos and troubleshooting issues with tablets
• Help enter and proofread timecards for the field staff to prevent payroll errors
• Assist with distributing paychecks and ensuring timely delivery to field employees
• Support the Field Coordinator in maintaining payroll reports, including per diem and incentive tracking
• Assist with tracking attendance and workforce resources on-site using Procore Workforce Management
• Help manage daily roll calls and keep records updated for the Field Coordinator
• Provide assistance with filing and organizing key project documents
• Support dispatch, terminations, and personnel update (PARs) requests
• Assist with ordering office supplies, coordinating catering for events, and submitting IT requests
• Help maintain safety training records using Vairkko and assist with other administrative duties as needed

Minimum Qualifications

• High School Diploma or GED required; any college degree preferred
• Two (2) years of experience required in a similar role; construction experience preferred
• Valid state-issued driver’s license and satisfactory driving record
• Authorization to work in the United States; this position is not eligible for sponsorship

Preferred Qualifications

• Bilingual proficiency

Physical Requirements

• Ability to move around construction sites as necessary
• Occasional lifting of office supplies or files may be required