Field Activation Manager- Miami, FL (Onsite)

Position Summary

Loud And Live is seeking a Field Activation Manager to support the planning, coordination, and execution of experiential marketing campaigns, mobile tours, pop-ups, immersive activations, corporate events, and branded experiences.

Key Responsibilities

• Support the planning and execution of experiential marketing campaigns, pop-ups, mobile tours, festivals, corporate activations, and immersive brand experiences

• Aid in translating creative concepts and activation plans into executable production and logistical workflows

• Coordinate activation timelines, production schedules, setup requirements, staffing plans, and operational checklists

• Support activation builds, installations, live operations, and strike activities across multiple event environments

• Aid in maintaining production quality and ensuring activations align with client and brand expectations

• Coordinate event logistics including transportation, warehouse pulls, inventory staging, equipment deliveries, and production schedules

• Assist with load-in/load-out operations, site setup coordination, and operational readiness for activations

• Work closely with warehouse, fabrication, production, and operations teams to ensure assets and materials are properly prepared and deployed

• Schedule and coordinate vendors, freelancers, technical crews, staffing agencies, and operational labor

• Maintain organized production documents, timelines, inventory lists, and operational records

• Serve as a support contact for vendors, venue partners, staffing teams, and operational partners throughout project execution

• Participate in production meetings, site walks, client calls, and operational planning sessions

• Aid in gathering vendor quotes, rental coordination, production estimates, and operational sourcing needs

• Communicate production updates and logistical details clearly with internal teams and external partners

• Support on-site production management during activations, tours, and live events

• Aid in setup supervision, production troubleshooting, staffing coordination, and event-day operational support

• Monitor activation flow and help resolve logistical or operational issues in real time

• Ensure event spaces, branded environments, and operational areas remain organized and presentation-ready throughout activations

• Support overnight builds, early load-ins, and late-night breakdowns as required

• Assist with tracking production expenses, vendor invoices, labor hours, and operational costs

• Support event budget management and post-event reconciliation processes

• Identify operational efficiencies and cost-saving opportunities during project planning and execution

• Help maintain accurate production records and operational documentation

Qualifications

• 3+ years of experience in experiential marketing, event production, brand activations, agency production, or live event operations

• Strong organizational and multitasking skills with attention to detail

• Strong communication and problem-solving skills

• Ability to work effectively in fast-paced and deadline-driven environments

• Comfortable managing field operations and hands-on event execution

• Experience coordinating vendors, staffing, logistics, or event operations

• Positive attitude with a proactive and team-oriented mindset

• Ability to work nights, weekends, holidays, and extended event hours as required

• Preferred experience in agency or experiential marketing

• Familiarity with production schedules, fabrication coordination, and live event logistics

• Experience with touring activations, festivals, or mobile event environments

• Familiarity with Microsoft Office, Google Workspace, and project management tools

• Bilingual English/Spanish preferred

Travel Requirements

Ability and willingness to travel for activations, mobile tours, client meetings, and live event execution. Estimated travel requirement: 25%–50% depending on activation schedules and event needs.

Physical Requirements

• Ability to stand, walk, climb, and actively work on-site for extended periods

• Ability to lift and move production materials, inventory, and event equipment up to 50 lbs

• Comfortable working in warehouses, outdoor event environments, fabrication shops, and active production sites

• Ability to work overnight builds, extended hours, and physically demanding event schedules