FF&E Purchasing Manager, Mixed-use

Position Summary

Join our established design firm as our FF&E Purchasing Manager where you will collaborate closely with internal project teams and foster strong vendor relationships. In this role you will handle the procurement process and are responsible for ensuring efficiency in transactions with the project designer, accounting manager, and vendors. This role is pivotal in advising the project team on quotation, procurement schedules, expediting, and installation. The success in your role will uphold our commitment to design excellence.

What you will do:

• Prepare FF&E package documentation (i.e. FF&E specifications, custom furniture drawings, furniture plan layouts, and coordination with interior architectural plans).
• Develop creative and technically sound solutions to design challenges, ensuring design excellence.
• Finalize design details with the lead designer to obtain proper pricing and request vendor quotes.
• Review vendor quotes for proper lead times, pricing, delivery, and freight costs.
• Work with the Project Team and Accounting to prepare proposals, fund requests, and process purchase orders, deposits, and final balance due payments to vendors.
• Integrate quality assurance/control processes and company standards, coordinating with Project Managers.
• Submit for the lead designer’s review submittals including strike-offs, CFA’s, and finish samples and coordinate the timely return of the submittal response.
• Maintain order logs and create purchase reports per project showing status updates, potential delays, or schedule impacts.
• Maintain project schedules and ensure timely delivery of project documents.
• Demonstrate strong conceptual design, space planning, and ability to detail constructable design ideas.
• Attend site walks and Construction Administration meetings, sharing lessons learned to improve project coordination.
• Lead collaboration within the project team, generating and communicating design ideas and solutions.
• Ensure BIM standards are applied, oversee QA/QC procedures, and resolve clash detection issues.
• Consult with project team on procurement scope, schedule, and budget.
• Cookordinate vendor payments within the established accounting timeline.
• Facilitate expediting of goods and services procured and manage all related documentation.
• Cookordinate shipment logistics through vendors or shippers to ensure arrival of merchandise on site on time and in perfect condition.
• Oversee and document all incoming and outgoing inventory.
• Schedule and assist with project installations including warehousing, site delivery, and installers.
• Manage post-installation situations in a timely manner; follow up with vendors if product does not meet established standards.

Required Qualifications

• 8 years of professional interior design experience
• Must have strong proficiency in FF&E (purchasing/procurement)
• Undergraduate Degree in Interior Design
• Proficient in spec writing and industry spec software (such as StudioDesigner)
• Comprehensive technical knowledge with strong communication, collaboration, and organizational skills
• Proficient in Revit and knowledgeable in Bluebeam with strong proficiency in A/E/I/P software
• Expertise in design techniques, tools, and sustainable principles for producing precise technical plans
• Strong problem-solving, decision-making, and attention to detail
• Excellent written, verbal, and graphic communication skills with the ability to multitask
• Actively seeks to enhance knowledge and contributes to marketing and business development efforts

Benefits

• Medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off
• 401(k) plan, employee stock ownership, and bonus opportunities

Pay Range

$90,000 - $110,000 USD

Hourly Rate

$90,000 - $110,000 USD

About the Role

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects. We are 100% employee-owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.

Our Values

We elevate the human experience through design, together. Our values include commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, and teamwork.

Contact Information

To apply for this position, please visit our careers page and submit your application along with a portfolio or work samples in PDF format.