Fellowship Program Coordinator

About the role

The Program Coordinator supports the implementation and compliance of all aspects of the management and administration of the Graduate Medical Education (GME) programs. This includes working closely with the Department Chair, Division Directors, Program Directors, and lead GME Program Coordinators.

Responsibilities

• Acquire knowledge of current rules, regulations, and institutional requirements (Board, ACGME, Duke GME, etc).
• Develop a thorough knowledge of fellowship and residency databases to enhance training program and divisional efficiency.
• Train personnel in use of such systems as required.
• Annually update the databases.
• Participate in the creation, design, and publishing of all recruitment material sent to prospective trainees and posted on the respective websites.
• Develop a thorough knowledge of and be able to disseminate information regarding requirements of the AAMC National Resident Ranking Program (NRMP).
• Organize/support the annual recruitment of fellows and/or residents within those requirements.
• Develop a thorough knowledge and facility in the use of the ERAS national database and Thalamus for trainee recruitment.
• Manage/co-manage the monthly and semi-annual evaluations process of all trainees directly involved with trainee education.
• Design and administer the program's educational curriculum and compile necessary data for continuous quality improvement and accreditation.
• Ensure fellow/resident education and compliance with national, hospital, departmental, and program policies.
• Communicate with the trainees and the Divisional and Department Leadership regarding departmental and program activities.
• Prepare and disseminate fellowship and residency program information.
• May manage the program's budget and approve expenses.
• Act as purchasing agent for all materials.
• Organize team meetings and activities as required.
• Collaborate with other divisions and departments.
• Interface with the Institutional office of GME and work with the Designated Institutional Official.

Requirements

Work requires analytical, communications, and organizational skills generally acquired through completion of a bachelor's degree program. One year of experience in program administration or involving academic, instructional, or counseling activities or an equivalent combination of relevant education and/or experience is preferred.

Qualifications

• Completion of a bachelor's degree program.
• One year of experience in program administration or involving academic, instructional, or counseling activities or an equivalent combination of relevant education and/or experience.

Skills

Knowledge of current rules, regulations, and institutional requirements (Board, ACGME, Duke GME, etc).

Thorough knowledge of fellowship and residency databases.

Ability to train personnel in use of systems.

Annual database updates.

Experience with ERAS national database and Thalamus for trainee recruitment.

Management and administration of training programs.

Design and administration of educational curriculum.

Communication with trainees and leadership.

Budget management and expense approval.

Purchasing agent responsibilities.

Team meeting organization.

Collaboration with other divisions and departments.

Interface with the Institutional office of GME and work with the Designated Institutional Official.

Benefits

Duke University provides an annual base salary range for this position as USD $45,661.00 to USD $73,140.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members.

Learn more at: https://hr.duke.edu/benefits/

Pay

Anticipated Pay Range: USD $45,661.00 to USD $73,140.00.

Schedule

N/A