Fellowship Coordinator
University of Kansas Medical Center · Kansas City, KS · 1 mo ago
OTHR$28.2–$38.35/hrFull-time
We need to output HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate. Must preserve all substantive info.
We need to parse the job description.
We have:
- Department SOM KC Anesthesiology Anesthesiology Position Title Fellowship Coordinator Job Family Group Professional Staff
- Job Description Summary: description paragraph.
- Job Description Job Duties: many bullet-like paragraphs but not bullet list. We need to convert to
- for any list of duties/requirements/benefits. We need to decide sections: About the role (summary), Responsibilities (duties), Requirements (maybe required qualifications), Qualifications (preferred qualifications?), Skills (skills), Benefits (benefits description), Pay (pay range), Schedule (maybe time type full time, hourly). The posting includes: Employee Type Regular, Time Type Full time, Rate Type Hourly. That's schedule info. We must not create sections with placeholder text like "commensurate with experience". We have actual pay range and schedule. We must not invent or summarize away detail. Must preserve all substantive info. Thus we need to extract: About the role: The summary paragraph: "The Fellowship Program Coordinator works in collaboration with and provides administrative support to the Program Director, Program Administrator, Associate Program Directors, Chief Residents, and other program leadership as well as the GME Office to ensure compliance with all ACGME and Institutional policies and regulations. The program coordinator is an instrumental member of the program leadership team, that is essential for maintaining the accreditation status. The program coordinator is responsible for a wide range of administrative responsibilities including but not limited to recruitment, compliance, onboarding, offboarding, educational support, event planning and scheduling. The position is essential in training program operations and is a primary resource for learners, faculty, and administrative staff." That's the summary. Responsibilities: The list of duties under "Job Description Job Duties" with subheadings: Accreditation, Recruitment, Onboarding, Schedules/Rotations, Evaluations, Conferences, Compliance/Testing, Reports and Presentations, Graduating/Alumni, Other Duties. We need to turn each bullet into
- . The content includes sentences; we can keep them as is.
We must not include the disclaimer sentence: "This job description is not designed to cover or contain a comprehensive listing..." That's boilerplate? It's part of job description but maybe considered boilerplate? It's a standard disclaimer; but instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. This disclaimer might be considered legal boilerplate. Safer to remove it. It's not substantive info about duties. We'll omit.
Required Qualifications: "Work Experience: Four (4) years of relevant work experience. Education may be substituted for experience on a year for year basis."
Preferred Qualifications: "Work Experience: Five (5) years’ experience in an academic setting.Knowledge of medical terminology and residency programs.Experience in ERAS, ACGME, MedHub, C-TAGME, Workday and Qgenda."
Skills: "CommunicationComputer skillsInterpersonal skillsOrganizationMulti-taskingTime managementAttention to detail" (no spaces? Actually there is missing spaces; but we keep as is? Might need to split? We'll keep as list items maybe each skill separated by spaces? The original: "CommunicationComputer skillsInterpersonal skillsOrganizationMulti-taskingTime managementAttention to detail". It seems missing spaces between words; but we should preserve exactly as given? Probably we should keep as is but could add spaces for readability? The instruction: preserve ALL substantive information; do NOT invent or summarize away detail. Changing spacing could be considered altering. Safer to keep exactly as given. However it's hard to read; but we must output as is.
Benefits: The paragraph about benefits: "Comprehensive Benefits Package Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html"
We should keep the URL? It's part of benefits. It's substantive. Keep as plain text maybe as part of paragraph.
Pay: The compensation statement and pay range: "The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. Pay Range $28.20 - $38.35 Minimum $28.20 Midpoint $33.17 Maximum $38.35"
We need to keep all that.
Schedule: Employee Type Regular, Time Type Full time, Rate Type Hourly. That's schedule info.
We should not include "Job Description Summary" heading; we will use About the role for summary.
We need to output only HTML fragment, no /. Use
for section headings. Use
- for any list of duties/requirements/benefits. Use
for prose. Thus:
About the role
...summary...
Responsibilities
- Accreditation Plan and prepare the annual Program Evaluation and Clinical Competency Committees meetings including the scheduling, material distribution, reporting and tracking of action items from meetings as well as recording attendance and minutes.Ensure required reports are submitted to the GME and ACGME by the required deadlines.Review the Annual Web ads and update program information prior to the program director, collecting and updating faculty and trainee information and ensuring all recommended changes have been incorporated by the deadline.Submit requested accreditation related data to the GME, ACGME or institution as requested.Ensure that any program changes requiring GMEC approval are documented and submitted to the GME office. ... etc for each subsection. We need to decide if we keep the subheading text (like "Accreditation") inside the li or separate? The instruction: Use
- for any list of duties/requirements/benefits. So we can embed the heading as part of li text. That's fine. We'll produce li for each major duty area. List: - Accreditation: (the paragraph) - Recruitment: (paragraph) - Onboarding: (paragraph) - Schedules/Rotations: (paragraph) - Evaluations: (paragraph) - Conferences: (paragraph) - Compliance/Testing: (paragraph) - Reports and Presentations: (paragraph) - Graduating/Alumni: (paragraph) - Other Duties: (paragraph) We need to copy the exact text for each area as given in the posting. Let's extract each: Accreditation section text: "Accreditation Plan and prepare the annual Program Evaluation and Clinical Competency Committees meetings including the scheduling, material distribution, reporting and tracking of action items from meetings as well as recording attendance and minutes.Ensure required reports are submitted to the GME and ACGME by the required deadlines.Review the Annual Web ads and update program information prior to the program director, collecting and updating faculty and trainee information and ensuring all recommended changes have been incorporated by the deadline.Submit requested accreditation related data to the GME, ACGME or institution as requested.Ensure that any program changes requiring GMEC approval are documented and submitted to the GME office." Note there is no space after periods before next sentence; we keep as is. Recruitment: "Recruitment Coordinate recruitment activities for the program.Work with program director to update and prepare information for interested applicants.Review and distribute information regarding applicants.Arrange all interview day logistics including confirming acceptance of appts for both interviewees and interviewers.Distribute interview day packets to both groups, post surveys and follow up information.Organize materials and meetings necessary for ranking and matching residents.Work with program director to update NRMP match information (or equivalent system) and enter rank list." Onboarding: "Onboarding Communicate with incoming residents on important dates and events regarding their new appointment.Oversee all activities for incoming residents each year, including licensing, certifications, purchasing of needed equipment and arrangement of workspace.Work with the GME office and matched residents to ensure timely submission of all documents including agreements.Organize the “in program” schedule and welcome events to align with GME orientation." Note there are curly quotes; we keep as is. Schedules/Rotations: "Schedules/Rotations Create the annual and/or clinic rotation schedule in partnership with the program director and/or Chief Residents.Obtain approval by the GMEC for any rotation changes regarding duration, location, or educational rationale.Work with program director and other residency coordinators to develop rotation schedules for residents which meet curriculum requirements of the RRC and ACGME." Evaluations: "Evaluations Manage active evaluations through regular review for compliance and accuracy of the evaluation tool in accordance with ACGME requirements.Responsible for coordinating evaluation review and delivery process of the residents and teaching faculty.Assist with scheduling semi-annual evaluations and preparation of necessary paperwork; send calendar appointments; send reminders of appointments; prepare forms/reports for program advisors; file necessary forms in resident training file.Prepare aggregate faculty evaluations by trainees and distribute the evaluations to the program leadership as needed." Conferences: "Conferences Assist with daily conference administration and logistics, as necessary: order/setup of food, set up conference sign-in/EEDs machine, assist speaker with AV needs, load presentation, set up I-Clickers (audience response system), etc.Assist with weekly Grand Rounds administration, as necessary: e-mail correspondence to speakers/coordinators for all appropriate paperwork; attend all Grand Round Conferences to help sign in students, residents, faculty, and guests along with handing out evaluations. Set up EEDs machine, I-Clickers, etc., post meeting notices on bulletin boards." Compliance/Testing: "Compliance/Testing Responsible for ensuring accurate leave times are recorded in MedHub and Workday along with any necessary paperwork required. Support the preparation and administering of In Training exams and Board Prep exams.Administer operating details of educational programs. Handle correspondence from agencies requesting verification of residency, provide the Dean's office with resident information, compile data, maintain and regulate access to resident's files.Support the program director in the management of the program budget – processing reimbursements, travel, purchasing and repair/maintenance requests.Acquire either notary or University seal when required. Process archival of dated resident training files (catalog electronic file, prepare for offsite storage). Maintain resident training files. File appropriate documents.Ensure that the PLAs are updated, signed, and stored in program’s information files." Reports and Presentations: "Reports and Presentations Work with Chair, program director, and other residency coordinators to prepare reports and complete surveys about the residency program requested from the University.Assist in the preparation of documents for RRC." Graduating/Alumni: "Graduating/Alumni Plan graduation activities with program director and coordinate the logistics of events with the planning team. (Gifts, food, speakers, location, guests, etc.)Ensure graduating trainees complete task list transition items including forwarding information.Complete documents for former residents. Submit forms for certificates, verifications from hospitals and insurance companies and
- for any list of duties/requirements/benefits. Use