Fee Billing & Advisor Compensation Analyst
Sound Income Group · Fort Lauderdale, FL · 1 mo ago
Human ResourcesFull-time
We need to output HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID. Remove boilerplate.
We need to parse the posting.
Content:
- Position Summary: description of role. Could be "About the role" section.
- Key Responsibilities: list of duties.
- Requirements: includes Required Qualifications and Preferred Qualifications.
- Benefits: list.
- Pay: not mentioned. No pay info. So we should not include Pay section.
- Schedule: mentions full-time onsite, hours? It says "Location & Hours: Fort Lauderdale – HQ | On-site, Full-time". Could include schedule? It's full-time onsite. Could include a Schedule section with "Full-time, on-site in Fort Lauderdale, FL". But we need to ensure we only include if posting actually states them. It does state full-time onsite. So we can include Schedule.
- Skills: maybe we can extract from responsibilities/requirements but we may not need separate Skills section if content covered elsewhere. The instruction: prefer a few substantive sections over many thin ones. We could combine Qualifications and Skills? But they ask to use headings for those sections if we include them. We could include Requirements (which includes qualifications) and maybe Skills separate if there are distinct skill statements. However we have "Advanced proficiency in Microsoft Excel", "Strong analytical and problem-solving skills", etc. Those could go under Skills. But we could also put them under Requirements. To avoid thin sections, maybe we combine Requirements and Skills into one section called Requirements (or Qualifications). But they said use headings for those specific headings if we include them. It's okay to omit Skills if we cover skills elsewhere.
We need to preserve all substantive information. So we must include all details from posting, but we can reorganize under headings.
We must not invent or summarize away detail. Must keep specifics like numbers (~400-600 fee records per month), systems (Black Diamond, Salesforce, QuickBooks Desktop, Bank of America's CashPro), etc.
We must remove boilerplate: EEO, E-Verify, etc.
We must not include application instructions.
We need to output only HTML fragment.
Let's structure:
items.
Now Requirements: include Required Qualifications and Preferred Qualifications.
Required:
- Bachelor's degree in Accounting, Finance, Business, Economics, STEM, or a closely related field.
- Minimum 5 years of experience in financial services operations, billing, reconciliation, or a related function.
- Advanced proficiency in Microsoft Excel and the ability to work accurately with large volumes of financial data.
- Demonstrated experience performing reconciliations, identifying discrepancies, and maintaining accurate financial records.
- Exceptional attention to detail and a high degree of accuracy when working with numbers and financial information.
- Strong organizational and time-management skills with the ability to manage recurring deadlines and multiple priorities.
- Strong analytical and problem-solving skills with the ability to research and resolve discrepancies independently.
- Effective written and verbal communication skills with the ability to collaborate across teams and with external business partners.
- Ability to maintain confidentiality and exercise appropriate discretion when working with sensitive financial and client information.
Preferred:
- RIA billing experience, including calculating and maintaining advisory fee schedules, invoicing, processing, collection, reconciliation, and/or fee disbursement.
- Experience working with custodians, third-party billing platforms, or reconciliation software.
- Familiarity with advisory fee structures, client account billing, and financial services operations.
We could combine into one list.
Now Benefits: list as given:
- 100% employer-covered medical benefits and HRA account
- Dental & vision plans
- PTO + 10 NYSE company holidays per year
- 401K with company match program
- Free onsite parking
- Company-provided laptop and required technology
- Access to an on-site gym (free of charge)
Now Schedule: we already included location/hours in About the role, but we could still have a Schedule section with "Full-time, on-site position based in Fort Lauderdale, Florida." However that duplicates info. To avoid duplication, maybe we keep Schedule section short and not duplicate location/hours. But we must preserve all substantive information; duplication is okay but maybe not ideal. The instruction: do not repeat job title as a heading; doesn't forbid repeating info. However better to avoid redundancy. We could keep About the role without location/hours and put them in Schedule. Let's adjust: move location/hours and FLSA classification to Schedule or About? Let's put them in Schedule.
Thus About the role: Who we are + Position Summary (without location/hours). Then Schedule: FLSA Classification, Location & Hours.
Let's rewrite About the role:
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID. Remove boilerplate.
We need to parse the posting.
Content:
- Position Summary: description of role. Could be "About the role" section.
- Key Responsibilities: list of duties.
- Requirements: includes Required Qualifications and Preferred Qualifications.
- Benefits: list.
- Pay: not mentioned. No pay info. So we should not include Pay section.
- Schedule: mentions full-time onsite, hours? It says "Location & Hours: Fort Lauderdale – HQ | On-site, Full-time". Could include schedule? It's full-time onsite. Could include a Schedule section with "Full-time, on-site in Fort Lauderdale, FL". But we need to ensure we only include if posting actually states them. It does state full-time onsite. So we can include Schedule.
- Skills: maybe we can extract from responsibilities/requirements but we may not need separate Skills section if content covered elsewhere. The instruction: prefer a few substantive sections over many thin ones. We could combine Qualifications and Skills? But they ask to use headings for those sections if we include them. We could include Requirements (which includes qualifications) and maybe Skills separate if there are distinct skill statements. However we have "Advanced proficiency in Microsoft Excel", "Strong analytical and problem-solving skills", etc. Those could go under Skills. But we could also put them under Requirements. To avoid thin sections, maybe we combine Requirements and Skills into one section called Requirements (or Qualifications). But they said use headings for those specific headings if we include them. It's okay to omit Skills if we cover skills elsewhere.
We need to preserve all substantive information. So we must include all details from posting, but we can reorganize under headings.
We must not invent or summarize away detail. Must keep specifics like numbers (~400-600 fee records per month), systems (Black Diamond, Salesforce, QuickBooks Desktop, Bank of America's CashPro), etc.
We must remove boilerplate: EEO, E-Verify, etc.
We must not include application instructions.
We need to output only HTML fragment.
Let's structure:
About the role
Position summary paragraph.
Responsibilities
- ... ...
Requirements
- ... ...
Benefits
- ... ...
Schedule
Full-time, on-site position based in Fort Lauderdale, Florida.
We should not include Pay. Check that we didn't miss any substantive info: location & hours, FLSA classification (Exempt) maybe we could include under About the role or Schedule? It's a detail. Could add a sentence in About the role: "FLSA Classification: Exempt". Or we could add a separate section? Not needed. We need to preserve all substantive information: include FLSA Exempt, location, hours, etc. Let's craft About the role paragraph: combine position summary and who we are? The "Who We Are" is boilerplate? It's about company mission; could be considered substantive but maybe not required? It's about the company; could be included but not mandatory. The instruction: preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep the "Who We Are" paragraph as it's substantive about company mission. However it's somewhat generic but still part of posting. We'll include it in About the role. Thus About the role includes: Who We Are, Position Summary, maybe FLSA classification. Let's write:About the role
At Sound Income Group, our mission is to help independent financial professionals and their clients thrive, especially those approaching or in retirement. We provide a full suite of resources across financial education, investment strategies, marketing, and practice management to support long-term success. Sound Income Strategies, a federally registered investment advisory firm with more than $4.5 billion in assets under management, is seeking a highly accurate and detail-oriented Fee Billing & Advisor Compensation Analyst to join our Accounting team. This role supports the full advisory fee billing and compensation cycle, including calculation, processing, reconciliation, collection, and distribution. Working across Accounting, Operations, Compliance, advisors, custodians, and third-party vendors, this individual will provide front-end and back-end support while ensuring fee activity is completed accurately and on time. The ideal candidate brings RIA or financial services experience, advanced Excel skills, exceptional attention to detail, and the ability to independently manage high-volume, deadline-driven processes. FLSA Classification: Exempt. Location & Hours: Fort Lauderdale – HQ | On-site, Full-time.
Now Responsibilities: need to capture all bullet points from Key Responsibilities sections. Let's list them: Front-End Fee Billing & Advisor Support - Serve as the primary subject-matter expert for advisor fee-billing and compensation inquiries, including statement and payout explanations, fee adjustments, rebates, billing corrections, and system-access issues. - Enter and maintain ~400-600 fee records per month for new and existing business, ensuring complete and accurate setup within established timelines. - Establish and maintain fee codes and billing configurations in Black Diamond, including production-threshold changes and related fee or payout adjustments. - Coordinate with Compliance to obtain and retain required refund waivers, approvals, and supporting documentation. - Maintain the fee-billing queue and related dashboards in Salesforce, ensuring requests, changes, escalations, and resolutions are accurately documented and completed. - Review account and contractual documentation for completeness and accuracy and partner with advisors or internal teams when corrections or amendments are required. Back-End Billing, Compensation & Accounting Support - Execute the monthly billing cycle, with concentrated billing activity during the first 15 days of each month, including pulling billing data from Black Diamond and creating the final billing snapshot used to debit advisory fees from client accounts. - Coordinate with custodians, banking platforms, and third-party vendors to process and collect monthly and quarterly advisory fees accurately and on schedule. - Prepare advisor payout and compensation spreadsheets, monitor the exceptions log, research discrepancies, and ensure accurate fee distribution. - Prepare and post advisor compensation statements and supporting reports in Dropbox, resolving access or statement issues as needed. - Record billing and compensation activity in QuickBooks Desktop and support ACH processing through Bank of America's CashPro platform. - Process fee reimbursements, rebates, and other adjustments, ensuring appropriate approvals, documentation, and audit trails are maintained. - Perform reconciliations and checks and balances to confirm complete and accurate fee collection, payout, and financial reporting; identify and resolve missed billing or other variances. - Support collections and maintain complete process documentation, calculation support, billing changes, and audit records. Revenue Analysis, Reporting & Process Improvement - Analyze current and historical revenue, profitability, trends, and variances; translate findings into clear reporting for the Controller and senior management. - Build, maintain, and produce recurring and ad hoc reports, roll-up statements, reconciliations, and financial analyses that support business decisions. - Partner directly with the Controller and cross-functional stakeholders to research exceptions, resolve complex billing issues, and meet monthly deliverable deadlines. - Evaluate, document, and improve billing and compensation workflows, controls, dashboards, and system usage to increase accuracy and efficiency. - Provide training and knowledge-sharing related to billing processes, systems, and controls, and support additional accounting or operations projects outside active billing cycles. We'll put all asAbout the role
At Sound Income Group, our mission is to help independent financial professionals and their clients thrive, especially those approaching or in retirement. We provide a full suite of resources across financial education, investment strategies, marketing, and practice management to support long-term success. Sound Income Strategies, a federally registered investment advisory firm with more than $4.5 billion in assets under management, is seeking a highly accurate and detail-oriented Fee Billing & Advisor Compensation Analyst to join our Accounting team. This role supports the full advisory fee billing and compensation cycle, including calculation, processing, reconciliation, collection, and distribution. Working across Accounting, Operations, Compliance, advisors, custodians, and third-party vendors, this individual will provide front-end and back-end support while ensuring fee activity is completed accurately and on time. The ideal candidate brings RIA or financial services experience, advanced Excel skills, exceptional attention to detail, and the ability to independently manage high-volume, deadline-driven processes.
Now Schedule:Schedule
FLSA Classification: Exempt. Location & Hours: Fort Lauderdale – HQ | On-site, Full-time.
Now Benefits as above. Now Responsibilities as list. Now Requirements as list. We should not include Skills section separately. Now output HTML fragment. Check that we didn't miss any substantive info: The "Physical & Work Environment Requirements" includes: Ability to work for extended periods at a desk using a computer. Ability to lift up to 10 pounds if/when necessary. Routine use of telephone and email. This is substantive; we should include it. Where? Could be under Schedule or a separate section like "Work Environment". But we don't have a heading for that; we could add a