FCW-SH99 JV - Procurement Coordinator

Join Ferrovial, a global leader in infrastructure solving complex problems and generating positive outcomes on people’s lives. Listed on Nasdaq (US), Euronext Amsterdam (Netherlands), and IBEX 35 (Spain), Ferrovial is a member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries with a workforce of over 24,000 professionals across Highways, Airports, Construction, and Energy. Ferrovial Construction is internationally recognized for designing and building large transportation infrastructure, including over 304 miles of tunnels, 11,930 miles of roads, 2,920 miles of railroad lines, and 16,994 miles of road maintenance and repair.

Why Ferrovial?

• Global presence, local impact: Shape the future of infrastructure with challenging roles and projects that make a real difference.
• Collaborative excellence: Work alongside talented professionals in an environment where your ideas and contributions are valued.
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package and initiatives supporting physical and psychological health.
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance productivity and efficiency.

About the Role

The Procurement Coordinator supports the procurement and vendor management process by coordinating contract administration, managing RFP documentation, ensuring vendor compliance with insurance requirements, and maintaining procurement records. This role works closely with internal departments, vendors, and stakeholders to facilitate efficient procurement operations, ensure documentation accuracy, and support risk management initiatives. The position requires interacting with staff at all levels in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient with a high level of professionalism and confidentiality.

Responsibilities

• Coordinate and schedule procurement-related meetings with internal stakeholders and external vendors.
• Serve as the external liaison to discuss, resolve, and provide information on procurement policy/procedures and project activities.
• Collect, review, and organize contract documentation, including contracts, amendments, change orders, and other procurement-related records.
• Monitor contract documentation for completeness and compliance with organizational requirements.
• File and maintain procurement records in accordance with company policies and document retention standards.
• Create and track comparatives in Insite for approval.
• Communicate with Diversity Contract Compliance department to update the contract directory/Procurement Plan/RFP Log.
• Collect and organize RFP documents and supporting materials.
• Collect current Certificate of Insurance documents for all vendors to ensure compliance with contract requirements.
• Manage and review all vendors' Certificates of Insurance, identify deficiencies, and work with vendors to obtain compliant status.
• Collect vendor W9, NTI department contract documents, and certificates to complete the NTP checklist.
• Administer subcontractor evaluations process with department managers for submittal in the Insite system for approval.
• Collect and compile vendor performance data and feedback.
• Maintain vendor evaluation records and support ongoing vendor performance improvement initiatives.
• Complete credit application and information sheets for vendors.
• Obtain vendor and NTI CEO signatures to execute documents in the Adobe Sign system.
• Attend pre-con meetings to update staff and vendors on agreement status and missing documents.
• Inform vendors about upcoming contract opportunities and update outreach materials/handouts.
• Update and store department documents on the SharePoint server system.
• Manage Adobe Sign workflows for contracts and procurement documents.
• Track signature status and perform follow-up activities to ensure timely document execution.
• Organize documents to be available to NTI Staff and procurement staff per department procedure.
• Prepare department documents for in-person Board of Manager meetings/reports.
• Update Contract Directory/Procurement Plan/RFP Log.
• Create Summary of Comparatives per request.
• Create and develop transaction reports on all contracts on the projects.
• Track all completed comparatives for reporting.
• Assist in creating and analyzing compliance reporting documents.
• Create and submit reports to the Procurement Manager.
• Perform all other job-related duties as assigned.

Requirements

• Minimum of one (1) year of experience in similar coordinator positions preferred.
• Experience working in procurement, contract administration, vendor management, or a related administrative role.
• Bachelor of Science Degree in Business Administration, Construction Engineering, or related field preferred.
• Experience working with contract documents, procurement processes, and vendor compliance requirements.
• Proficiency in Outlook, Microsoft Word, Excel, PowerPoint, and Microsoft Project.
• Experience with EBIX or similar insurance compliance platforms preferred.
• Ability to pay close attention to detail, ensuring accuracy of work and completing tasks on time.
• Ability to work independently, multitask, manage time and workload, including planning, prioritizing, organizing, and following through on tasks and projects.
• Strong communication skills, both verbal and written, at all levels of the organization and with contractors.
• Strong follow-up and vendor relationship management skills.
• Ability to present solutions to the manager for issues/problems requiring in-depth knowledge of department practices.
• Operational focus with knowledge of the organization to balance business priorities, individual team needs, and company policy.
• Working knowledge of processes, procedures, and regulations, and the ability to deal with politically sensitive and confidential issues.