Family Therapy Training Program Administrator

Job Location: 601 Elmwood Ave, Rochester, New York, 14642, USA.

About the role

The FTTP Administrator is a member of the Department of Psychiatry Education Team, responsible for the day-to-day operations, finances, recruitment, and performance management of the Marriage and Family Therapy Training Programs at the University of Rochester. The role supports the university’s commitment to Meliora – Ever Better, fostering an inclusive community where all can thrive.

Responsibilities

• Fiscal management: budget planning, financial monitoring, overseeing IFF accounts, expenditures, purchases; monthly reconciliation with FAO reports; resolving revenue/expense variances; acting as IFF Faculty Salary Administrator to ensure funding coverage, process paperwork, confirm changes; tracking tuition for deferred/earned accounts; preparing expense budgets; managing student scholarship accounts and liaising with Bursar’s and Financial Aid Offices; processing additional compensation with Psychiatry Administration.
• Student education: oversee student registration in UR Student system; manage working reports and class schedules; support faculty in updating/reviewing courses; coordinate logistics for MS/MFT orientation; schedule rooms per faculty teaching schedule for Fall, Spring, Summer; distribute and collect course evaluations; manage post‑degree registration; maintain student files and coordinate with GEPA; prepare program of study, obtain approvals, submit to GEPA; ensure licensing forms are accurately completed and notarized.
• Operations: handle administrative operations for the Family Therapy Training Program including recruitment, orientation, cross‑training of staff; preparation for program self‑studies and site visits; course registration processes; support faculty for course preparation/implementation; website maintenance; recruitment activities; addressing faculty and student needs; managing program events; representing the Institute within and outside the University; serving as spokesperson; collaborating with executive leadership on organizational changes and community partners.
• HR & staff management: provide program management support to faculty, clinical staff, support staff, and trainees; advise on hiring, supervision, HR policies; identify and coordinate University resources (IT, finance) to troubleshoot issues; support staff development and high‑functioning team; support Institute Director and executive leadership.
• Organizational management & general administration: interpret University and departmental policies; guide administrative staff on routine correspondence; work with executive and department leadership to implement strategic plans; determine equipment needs and make allocations; authorize orders for equipment, supplies, services; maintain liaison with maintenance, custodial, purchasing, inventory control, and central services; attend assigned department and University meetings.
• Perform other duties as assigned.

Requirements

• Bachelor's degree and 3 years of experience in a business operation or administrative role required.
• Master's degree in similar fields preferred.
• Or equivalent combination of education and experience.

Skills

• Adept at learning new technologies for data entry, calendar management, and report creation.
• Proficient in Microsoft Office applications.
• Strong time‑management and organizational skills.
• Excellent written and verbal communication skills.
• Proven team member with ability to build stakeholder consensus in a complex environment.
• Exceptional judgment and ability to learn the needs of different components of the UR Medicine Enterprise.
• Ability to work independently with minimal guidance.
• Efficiency in prioritizing assignments and proactively resolving problems.
• Accurate, grammatically correct documentation in all correspondence.
• Ability to innovatively translate system‑level needs and trends to program‑level planning and programming.
• Openness to learning and adapting to ever‑changing information management systems.

Pay

Compensation range: $52,300.00 – $73,300.00 annually. Individual salaries are set within this range based on market data, education, experience, qualifications, expertise, and internal equity considerations.

Schedule

• Full‑time position.
• Scheduled weekly hours: 40.
• Work shift: UR – Day (United States).