Family Office Staff Accountant

Key Responsibilities

• Manage daily accounting functions, including accounts payable/receivable, bank reconciliations, and general ledger maintenance for multiple entities and personal accounts
• Oversee complex bill-paying processes, ensuring all personal and business obligations are settled accurately and on time
• Track and categorize high-volume personal and travel expenses, working directly with the Executive Assistant to verify receipts and documentation
• Monitor cash flow to ensure adequate liquidity for upcoming personal and professional capital requirements
• Act as the primary financial point of contact for the internal office team, assisting the Executive Assistant with vendor management and household payroll
• Maintain a seamless workflow with internal and external partners, providing them with clean monthly data to facilitate high-level forecasting, tax planning, and investment reporting
• Translate complex financial data into clear, concise summaries for the Owner and internal and external teams
• Prepare comprehensive monthly financial "packets" for the Owner, detailing spending vs. budget and significant variances
• Organize and streamline all financial records to ensure a smooth year-end tax preparation process with external firms and consultants
• Afford assistance in the oversight of insurance policies, property taxes, and other regulatory filings

Requirements

• Minimum of 3+ years of professional accounting experience
• Proven experience working within a Family Office or accounting firm specifically managing the affairs of High-Net-Worth Individuals (preferred)
• Advanced proficiency in Excel. Experience with bill-pay platforms and expense management software is highly preferred
• Bachelor’s degree in Accounting, Finance, or a related field
• Unwavering Discretion: You will be handling highly sensitive and private information; an ironclad commitment to confidentiality is a non-negotiable requirement
• Proactive Problem Solving: You don't just identify a discrepancy; you investigate it and present the solution before being asked
• Adaptability: The needs of a Family Office can change rapidly. You must be comfortable pivoting between granular bookkeeping and collaborative team projects
• Exceptional Communication: The ability to explain financial nuances to non-financial team members clearly and professionally
• Meticulous Attention to Detail: In the world of high-level finance, "close enough" is never enough