Fall 2026 Administrative Intern - UNPAID

About the role

The Administrative Assistant Intern will provide essential administrative support to enhance the efficient operation of service areas. This role plays a key role in coordinating meetings, managing project documentation, and supporting various aspects of the program.

Responsibilities

• Support in planning and implementing programs and activities for refugee clients.
• Aid in coordinating logistics and resources for workshops, community events, and service delivery.
• Manage and maintain project documentation, including client records, reports, and meeting notes.
• Help with preparing summaries and recommendations for program improvement.
• Aid in preparing communication materials for clients, staff, and community partners.
• Absorb and maintain databases and filing systems to ensure efficient information retrieval.
• Cook up meetings with staff, volunteers, and community stakeholders, including scheduling, preparing agendas, and taking minutes.
• Perform data entry and analysis for program-related reports and grant applications.
• Conduct research to support program development and client needs assessments.
• Aid in general administrative tasks, such as ordering supplies, managing office resources, and maintaining inventory.
• Draft and proofread internal and external communications, including emails and reports.
• Aid in grant proposal preparation by gathering necessary documentation and data.
• Help maintain compliance with agency policies and procedures by ensuring documentation is accurate and up-to-date.
• Develop and implement administrative processes to improve workflow and efficiency.
• Support outreach efforts by maintaining mailing lists and tracking community engagement activities.
• Other duties as assigned.

Requirements

• Excellent communication and writing skills.
• Strong organizational and time management skills.
• Organized with attention to detail.
• Able to work independently and under pressure within a diverse team.
• An interest in international and refugee issues.
• Creativity and initiative to follow through on projects.
• A proactive attitude with a willingness to learn and take on new challenges.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Comfortable using client database management systems.