Fairgrounds Administrative Coordinator

Join the Sonoma County Fair & Exposition team as our Administrative Coordinator! Starting salary up to $46.45/hour ($96,946.72/year) and a competitive total compensation package.

About the role

The Sonoma County Event Center at the Fairgrounds is a non-profit enterprise that serves as a gathering place, showcasing agriculture, livestock, and arts as a living celebration of the community. Thriving since 1936, we are committed to creating an environment where every citizen can experience the unity of our county, inspiring a spirit of collaboration and mutual support that extends beyond the Fairgrounds.

In support of our team, the Administrative Coordinator is responsible for a variety of administrative and accounting functions, including providing customer service and policy guidance, processing accounts receivable and accounts payable transactions, reconciling financial records, and preparing payment batches. Additional duties include handling mail and bank deposits, maintaining financial records across reporting systems, and assisting with payroll processing, employee records, and paycheck distribution.

Following training, the position will serve as a primary Human Resources Liaison (HRL) for the Fairgrounds, providing the Chief Financial Officer (CFO) and Chief Executive Officer (CEO) with technical and administrative support related to the Fairgrounds payroll, recruitment, training, safety, disability management, and employee relations efforts.

Responsibilities

• Process accounts receivable and accounts payable transactions
• Reconcile financial records and prepare payment batches
• Handle mail and bank deposits
• Maintain financial records across reporting systems
• Assist with payroll processing, employee records, and paycheck distribution
• Serve as primary Human Resources Liaison (HRL) for the Fairgrounds, supporting payroll, recruitment, training, safety, disability management, and employee relations
• Provide customer service and policy guidance to the public, staff, contractors, vendors, and Fairgrounds leadership

Requirements

As the ideal candidate, you bring a commitment to deliver exceptional services and many of the following qualifications:

• Excellent customer service skills and the ability to work tactfully and cooperatively with the public, staff, contractors, vendors, and Fairgrounds leadership
• Multiple years of experience processing accounts receivable and accounts payable transactions, recordkeeping, and administrative reporting
• Ability to work independently, exercise sound judgment, and seek clarification when needed to ensure accuracy
• Excellent verbal and written communication skills, with strong attention to detail and proofreading abilities
• Strong research and analytical skills, with the ability to interpret rules, regulations, and evolving policies and best practices
• Experience accurately creating, reviewing, and maintaining records and reports
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook

Additionally, while not required, experience with event- and financial-related software such as ETix, Firefly Reservations, Greater Giving, ShoWorks, Clover credit card, Authorize.net, and/or Momentus by Ungerboeck is highly desired.

Qualifications

Experience: Work experience that provides an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.

Education: Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic coursework in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology, or closely related courses would provide such opportunity.

License: Possession of a valid driver's license at the appropriate level may be required depending upon assignment to perform the essential job functions of the position. The position advertised does not require possession of a valid California Driver’s License.

Skills

Knowledge of:

• Administrative techniques and principles of organization, accounting, budget, and human resources administration
• Techniques and practices of research methodology, data collection, and preliminary analysis
• Report writing and application of basic statistics
• Interview techniques sufficient to obtain information related to employment and administrative matters
• Written and oral communications, including language mechanics, syntax, and English composition
• Modern office methods and procedures
• Database, spreadsheet, and word processing applications, including basic methods of graphic presentations

Ability to:

• Collect, compile, and analyze qualitative and quantitative data
• Understand and explain laws, regulations, and policies governing program operations
• Communicate effectively orally and in writing
• Establish and maintain effective working relationships with management, employees, clients, and the public
• Understand program objectives in relation to departmental goals and procedures
• Organize and prioritize work assignments
• Use and understand common database, spreadsheet, and word processing applications
• Learn specialized computer applications

Certain positions may require the ability to speak, read, and write fluent Spanish.

Schedule

Typically, this work is performed Monday through Friday, from 8:00 am to 5:00 pm, in a business casual office environment. Depending upon operational needs leading up to, during, and following the annual County Fair, Saturday work may be required, and working the last Sunday evening of the Fair is required.

Benefits

• Salary Advancement: A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Paid Time Off: Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• Staff Development/Wellness: Annual benefit allowances of up to $1,250 and ongoing education/training opportunities
• County Paid Health Premium Contributions: 100% premium contribution for the majority of employee-only and employee + family health plan options
• Post-Retirement Health Reimbursement Arrangement: County contributions to help fund post-retirement health insurance/benefits
• Retirement: A pension fully integrated with Social Security
• Incentive Retirement Savings Plan (IRSP) and 457 Voluntary Deferred Compensation: 1.9% of salary County contribution to a 401(a), in addition to the County matching up to 1% of base salary in 401(a), based upon employee contribution
• Paid Parental Leave: May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
• Additional Benefits: Excellent dental, vision, disability, life insurance, employee assistance program, professional development, and more
• Student Loan Debt Relief: County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education

*Benefits described herein do not represent a contract and may be changed without notice.