Administrative Coordinator

About the role

The Administrative Coordinator supports the day-to-day administrative and operational functions of Wasatch Adaptive Sports. This role helps maintain an organized, efficient, and welcoming work environment while supporting internal systems, office operations, staff logistics, and recurring administrative tasks. This role regularly collaborates with all WAS stakeholders including staff, instructors, volunteers, and external partners.

Responsibilities

• Provide general administrative support to ensure efficient daily office operations across the organization.
• Schedule, coordinate, and manage logistics for meetings, projects, and organizational activities.
• Prepare meeting agendas, materials, presentations, and follow-up documentation, including meeting minutes and action items.
• Aid in organizational communication, including shared email management and follow-up coordination.
• Maintain organized digital and physical filing systems, databases, and internal records.
• Aid with data entry, reporting, tracking, and administrative documentation needs.
• Support maintenance of internal systems, shared drives, and organizational workflows.
• Assist with purchasing, supply inventory, mail processing, and vendor coordination.
• Manage inventory for office supplies, uniforms, and other items.
• Support basic office technology, hardware coordination, and troubleshooting needs.
• Aid with financial administrative tasks including deposits, expense tracking, invoice support, and recordkeeping.
• Track certifications, training, compliance requirements, and other organizational records.
• Support staff engagement initiatives, team events, and organizational culture efforts.
• Cover onboarding and offboarding logistics for staff, instructors, and board members.
• Create a positive, organized, and service-oriented team environment.
• Champion WAS’s mission and values.

Requirements

• 3 years of administrative, office, operations, or customer service experience.
• Must be at least 21 years of age.
• A valid driver’s license, clean driving record, and a personal vehicle that is available for work-related tasks are necessary.
• Passion for WAS’s mission and community impact.
• Competency in Google Workspace and Microsoft Office.
• Commitment to valuing diversity and contributing to an inclusive environment.

Preferred

• Experience working in a nonprofit environment.
• Experience with inventory tracking or office coordination.
• Experience with basic troubleshooting for common office technology issues.

Skills & Knowledge

• Strong attention to detail and follow-through.
• Ability to work both independently and collaboratively.
• Quick to learn new technology systems and applications independently.
• Strong organizational, time management, and prioritization skills.
• Adaptable and solution-oriented in a fast-paced environment.
• Strong interpersonal and communication skills with a service-oriented demeanor.
• Ability to maintain professionalism and confidentiality in all aspects of the role.

Work schedule

Part-time, approximately 20 hours per week, 3 days a week + occasional weekends.

Benefits

• Ski pass and comp ticket benefits.
• Discounts at Snowbird eateries, retail shops, mountain school, lodging, and daycare for employees.
• Available medical, dental, vision and accident insurance – benefits are available based on position and are subject to change.
• 401k.
• Discounts with POWDR partners.
• Free transportation to work: UTA Bus and Rideshare Vans, Alta Shuttle and Employee Blue Shuttles.