Administrative Coordinator

About the Role

As our Administrative Professional, you will be an integral contributor to our operational success, providing comprehensive support to leadership and ensuring an environment of efficiency and high-quality service. Every day, you will facilitate the streamlined operation of the office, managing diverse administrative functions and cultivating effective internal and external communication networks. To thrive in this critical role, you will demonstrate exceptional organizational acumen, a proactive and resourceful approach to problem-solving, and an unwavering commitment to anticipating needs and delivering accurate, timely support.

Responsibilities

• Provides administrative support for the Medical Staff Director through meeting and calendar management, document retrieval, and research.
• Facilitates scheduling of medical staff meetings, ensuring participants are notified, materials are prepared, meetings are scheduled, audio-visual is set up, refreshments and other necessary arrangements are made.
• Prepare agenda and minutes for meetings.
• Manage physician expirable documents: run reports, follow up with physicians and medical offices, upload current documents to the medical staff database.
• General office duties such as answering phones, greeting and directing customers, ordering office supplies, and other duties as assigned.
• Facilitates physician’s monthly emergency on-call schedules: follow up with medical groups for upcoming calendars, upload and update as needed.

Requirements

• Bachelor’s Degree (required).
• One to two years of related work experience and/or training or equivalent combination of education and experience.
• Fire Safety certification (upon hire).

About the Workplace

Founded in 1887, Dignity Health - California Hospital Medical Center is a 318-bed, acute care, nonprofit hospital located in downtown Los Angeles, California. Serving over 100,000 patients annually, the hospital offers a full complement of services including a Level II Trauma Center, Level III NICU, heart care, women’s health, and a family birth center.

In 2025, we opened our new patient tower, Grand Tower, featuring a dramatically expanded Emergency Department and Family Birth Center that will increase patient comfort and privacy. Additionally, California Hospital Medical Center has been recognized as an LGBTQ+ Healthcare Equality Leader by the Human Rights Campaign Foundation. It is a Joint Commission-certified Primary Stroke Center and was recently awarded the AMA/ASA’s Get the Guidelines - Stroke Gold Plus Quality Achievement, recognizing the hospital’s commitment to providing the best stroke care.

California Hospital Medical Center shares a legacy of humankindness with Dignity Health and CommonSpirit Health, one of the nation’s largest health care systems, dedicated to providing compassionate, high-quality, and affordable patient-centered care.

Pay

$26.45 - $37.36 per hour.