Faculty Support Assistant

About the Role

The Faculty Support Assistant provides a full range of administrative support tasks and processes for the Clinical Teaching and Research faculty while staffing the CU Nursing Faculty Support Desk in ED2N on the 4th floor. This role focuses on procurement, document processing, electronic records management, meeting logistics, and committee support, as well as faculty recruitment and data entry in Interfolio.

Responsibilities

• Administrative Support (60%)
  • Provide consistent, high-quality administrative support to assigned faculty, processing requests within established deadlines.
  • Tasks include printing, copying, scanning, ordering desk copies, booking travel, managing meeting logistics (room reservations, remote setup), ordering parking codes, processing mail, providing basic computer support, and document editing/formatting.
  • Coordinate faculty committee meetings, including scheduling, notifications, agenda distribution, and minute-taking.
  • Expedite and distribute incoming/outgoing mail daily.
• Human Resources Administrative Support (25%)
  • Support HR functions related to faculty, including filing forms, assisting with annual faculty evaluations in OnLink/Interfolio, and routing forms through HR.
  • Assist with faculty recruitment logistics: scheduling rooms, setting up remote meetings, preparing materials, and supporting candidates during interviews.
• Travel Arrangements and Expense Processing (15%)
  • Route travel requests for approval, book registrations, flights, and hotels for faculty travel.
  • Process travel expenses and procurement card reports in compliance with university policies.

Work Location

This is an onsite role located in Aurora, Colorado.

Why Join Us

The College of Nursing is part of the Anschutz Medical Campus, home to three major hospitals (VA, University of Colorado Hospital, and Children’s Hospital Colorado). Ranked #10 in online MS graduate programs by U.S. News & World Report (2023), the college is a leader in nursing education, innovation, and patient care through nurse-led clinics. Join a dynamic, diverse team shaping the future of healthcare.

Benefits

The University of Colorado offers a comprehensive benefits package, including:

• Medical and Dental: Multiple plan options.
• Additional Insurance: Disability, life, and vision coverage.
• Retirement Plans: State pension (PERA Defined Benefit) or 401(a) with employer contributions between 10% and 21.5% of gross pay.
• Paid Time Off:
  • Vacation: 12–24 days/year (accrual up to 192–384 hours, based on state service).
  • Sick Leave: 10 days/year (360-hour maximum accrual).
  • Holidays: 15 days/year.
• Tuition Benefit: Accessible across all CU campuses.
• ECO Pass: Reduced-rate RTD bus and light rail service.
• Additional perks through the CU Advantage program.

Qualifications

• Minimum Qualifications:
  • Two years of general clerical, human resources, customer service, or administrative experience.
  • College/university coursework may substitute for experience on a year-for-year basis.
  • Colorado residency required at the time of application.
• Preferred Qualifications:
  • Experience providing highly responsive customer service (phone, email, in-person).
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with complex scheduling, meeting coordination, and special events.
• Skills and Abilities:
  • Excellent oral/written communication and interpersonal skills.
  • Strong attention to detail, organization, and time management.
  • Ability to multitask, prioritize, and manage documents accurately.
  • Proficiency in Microsoft Office and document management systems.

Pay

The starting salary range is $3,354–$4,025 per month ($40,248–$48,300 per year). This position is eligible for overtime compensation. Prior state-classified service may qualify for higher pay under the Step Pay Program.