Faculty Assistant II

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Faculty of Arts and Sciences? The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: The Faculty Assistant (FA) provides administrative and operational support to faculty to enable effective teaching and research. The FA serves as the primary point of contact for administrative matters and coordinates day-to-day activities. Strong in-person presence required. Job-Specific Responsibilities: Manage calendars, travel, expenses, and daily administrative needs of faculty membersPrepare correspondence , reports, and meeting materialsServe as primary administrative support for faculty activities (e.g., events, visitors, purchasing)Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centersProvide support for faculty members directly related to their teaching and research portfolioProvide support for events led by facultyMay be responsible for obtaining permissions and copyright registrationUpdates Canvas course materials when TFs are not availableSubmit faculty concur expense reportsAssists designated faculty with the submission of corporate card receipts, required financial forms, and advises faculty of upcoming payment deadlinesUses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applicationsMay perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support. Working Conditions: May be expected to work on campus up to four days per week. Physical Requirements: Qualifications Basic Qualifications: Three years minimum of administrative or customer support experience. Additional Qualifications and Skills: Strong organizational and time management skillsAbility to manage multiple priorities with accuracy and attention to detailProfessional written and verbal communication skillsDiscretion and sound judgmentAbility to work independently and escalate issues appropriatelyStakeholder coordinationAbility to directly support multiple faculty simultaneously with a customer-service orientationFamiliarity with higher education, research administration, or academic operations preferredAbility to handle confidential information with discretion. Ability to work across teams and with a variety of projects and constituencies. Strong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus. Certificates and Licenses: Will require completion of internal financial, procurement, or research compliance training Additional Information Appointment End Date: Standard Hours/Schedule: 35 hours per weekCompensation Range/Rate (including Shift Differential if applicable): Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this positionPre-Employment Screening: IdentityOther Information: Finalists will be asked to complete a skill assessment cv editing task that includes writing a brief update email. This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Salary Grade and Ranges This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information. Benefits Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: Generous paid time off including parental leave Medical, dental, and vision health insurance coverage starting on day one Retirement plans with university contributions Wellbeing and mental health resources Support for families and caregivers Professional development opportunities including tuition assistance and reimbursement Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our Benefits & Wellbeing Page. EEO/Non-Discrimination Commitment Statement Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.