Faculty Assistant (Government)

We need to output HTML fragment with sections: About the role? Actually we have Company Description, Job Description, Job Summary, Job-Specific Responsibilities, Working Conditions, Qualifications (Basic Qualifications, Additional Qualifications and Skills, Certificates and Licenses), Additional Information (Standard Hours/Schedule, Visa Sponsorship, Pre-Employment Screening, Other Information), Salary Grade and Ranges, Benefits, EEO/Non-Discrimination Commitment Statement (should be removed as boilerplate). Also we need to remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we drop EEO section. We need headings: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to map content to these headings appropriately. The posting includes Company Description (maybe "About the role"? Actually "About the role" is not present but we could use "About the role" heading for company description? The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we should create sections with those headings only if there is real content. We have content for: About the role (company description and why join FAS). Responsibilities (Job-Specific Responsibilities). Requirements (Qualifications). Skills (Additional Qualifications and Skills maybe). Benefits (Benefits). Pay (Salary Grade and Ranges). Schedule (Standard Hours/Schedule). Also maybe Working Conditions could be part of Schedule? But we have separate Working Conditions content; we could incorporate into Schedule or maybe a separate section like "Working Conditions" but not in list of allowed headings. The instruction says use those headings for section headings (e.g...). It doesn't forbid other headings, but says "use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." Likely they expect us to use those headings where appropriate. We could also add a "Working Conditions" heading if needed, but not in the list; maybe better to incorporate into Schedule or Responsibilities? The Working Conditions details about hybrid work, location, etc. Could be part of Schedule? But Schedule is about hours. Might be better to create a "Working Conditions" section with

even if not in the example list; but instruction says use those headings for section headings (e.g...). It doesn't say we cannot use other headings, but to be safe we could map Working Conditions into Schedule or maybe a separate "Work Location" but not listed. I'd include a "Working Conditions" heading as

because it's substantive and not covered elsewhere. However the instruction says "use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." That implies those are the expected headings; but we could still add others if needed. However they also say "Prefer a few substantive sections over many thin ones." So maybe combine Working Conditions into Schedule or Responsibilities? Let's see: Schedule section could include both hours and location expectations. The posting has "Standard Hours/Schedule: 35 hours per week" and also Working Conditions about hybrid work. So we can combine them under Schedule heading. Thus sections: - About the role: Company Description + Why join FAS. - Responsibilities: Job-Specific Responsibilities (list). - Requirements: Basic Qualifications (maybe also Certificates and Licenses? Could be part of Requirements). - Skills: Additional Qualifications and Skills (list). - Benefits: Benefits description. - Pay: Salary Grade and Ranges (note: we should not include placeholder like "commensurate with experience"; we have actual grade level and reference to salary ranges; we can include that). - Schedule: Standard Hours/Schedule + Working Conditions (hybrid details). We must not repeat job title as heading. No Job ID etc. We must preserve all substantive information, not invent or summarize away detail. So we need to keep details like "Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members" etc. We need to use

• for any list of duties/requirements/benefits, and

  for prose. We need to remove duplicated lines: there are duplicate Visa Sponsorship Information lines; we keep one. We need to remove boilerplate like EEO/Non-Discrimination Commitment Statement. We need to remove navigation, cookie, legal, etc. Not present. We need to output only HTML fragment, no /, no markdown fences. Let's craft. Structure:

  About the role

  Company description paragraph(s) plus why join FAS.

  We have two paragraphs: "By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive." Then "Why join the Harvard Faculty of Arts and Sciences? The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience." We can combine into one

  or two

  . Probably two

  is fine.

  Responsibilities

  • Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members
  • Prepare correspondence , reports, and meeting materials
  • Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
  • Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers
  • Provide support for faculty members directly related to their teaching and research portfolio
  • Provide support for events led by faculty
  • May be responsible for obtaining permissions and copyright registration.
  • Updates Canvas course materials when TFs are not available.
  • Submit faculty concur expense reports
  • Assists designated faculty with the submission of corporate card receipts, required financial forms, and advises faculty of upcoming payment deadlines.
  • Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications
  • May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support.
  Note: there is a stray space before comma in "Prepare correspondence , reports, and meeting materials". Keep as is.

  Requirements

  Three years minimum of administrative or customer support experience.

  Will require completion of internal financial, procurement, or research compliance training

  Maybe also include Certificates and Licenses as part of Requirements.

  Skills

  • Strong organizational and time management skills
  • Ability to manage multiple priorities with accuracy and attention to detail
  • Professional written and verbal communication skills
  • Discretion and sound judgment
  • Ability to work independently and escalate issues appropriately
  • Stakeholder coordination
  • Ability to directly support multiple faculty simultaneously with a customer-service orientation
  • Familiarity with higher education, research administration, or academic operations preferred
  • Ability to handle confidential information with discretion.
  • Ability to work across teams and with a variety of projects and constituencies
  • Strong skills in Word, Excel and PowerPoint required.
  • Experience with Canvas and Concur a plus

  Benefits

  Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Support for families and caregivers
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks

  Learn more about these and additional benefits on our Benefits & Wellbeing Page.

  Pay

  This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

  Schedule

  Standard Hours/Schedule: 35 hours per week

  Working Conditions: May be expected to work on campus up to four days per week. This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

  We also have Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position. Should we include that? It's substantive. Could be placed under Schedule or maybe a separate section like "Visa Sponsorship". Not in list but we could add under Schedule or maybe a separate "Additional Information". But we already have Schedule covering hours and location; visa sponsorship is separate. Could add a short paragraph under Schedule or maybe a separate "Additional Information" heading. The instruction says prefer few substantive sections over many thin ones. We could add visa sponsorship under Schedule as another paragraph. Or we could add a separate section "Visa Sponsorship". Since it's not in the example list but it's substantive, I'd add a

  Visa Sponsorship

  maybe. However they said use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). That list does not include Visa Sponsorship. But they didn't forbid other headings; they just gave examples. Safer to include it under Schedule or maybe under Additional Information but we don't have that heading. I'd incorporate visa sponsorship into Schedule section as another paragraph. Thus Schedule section will have two paragraphs: Standard Hours/Schedule and Working Conditions (including visa sponsorship). Let's combine. Paragraph 1: Standard Hours/Schedule: 35 hours per week Paragraph 2: Working Conditions: ... plus Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position. We need to ensure we don't duplicate Visa Sponsorship line (there were two duplicates). We'll include once. Now check for any other substantive info: Pre-Employment Screening: Identity (maybe incomplete). That's likely boilerplate; we can drop as it's not meaningful. Also "Other Information: Visa Sponsorship Information: Harvard University is unable to provide