Faculty Administrator

About the role

At Colibri Group, culture is a critical part of our collective success, and we live our values everyday: Love, Joy, Boldness, Teamwork, and Curiosity. These values guide our interactions with each other, our customers, and our community. Becker Professional Education, proudly part of the Colibri Group family, is a leader in CPA Exam Review, CMA Exam Review, and CPE (Continuing Professional Education). Our programs are led by expert instructors and feature high-quality content delivered through flexible learning formats, including on-demand resources and webcasts. To learn more about our offerings and our commitment to excellence, visit us at www.becker.com. Becker is trusted by accountants around the globe for industry-leading tools and unwavering support that drive success. Our focus is on delivering results—results that stem from a deep commitment to our students' success. We create personalized learning experiences, leverage cutting-edge technologies, and tirelessly advocate for the accounting profession. These efforts have made Becker the choice of over 1 million CPA candidates worldwide. The Faculty Administrator supports the day-to-day administrative operations of Becker’s Faculty & Instruction team. Reporting to the Senior Faculty Coordinator, this role owns the transactional processes that keep faculty engagements running smoothly—invoicing, onboarding, contracts, scheduling, system access, and course-content administration—and collaborates with internal teams such as Curriculum, Product, Marketing, and Sales.

Responsibilities

• Manage the Faculty invoicing process (processing and approving invoices, responding to Accounts Payable inquiries, processing faculty travel expense reimbursements, and reminding managers to approve invoices)
• Approve invoices in the Faculty management system (FDM)
• Manage onboarding and offboarding for Becker Faculty
• Issue contracts and statements of work (SOWs) for Becker Faculty & Curriculum SMEs
• Maintain course content (slide decks, student handouts, recordings, live webcasts, on-site engagements, and rebroadcasts) in SharePoint and FDM
• Schedule input for CPE courses and Exam Review LiveOnline classes
• Assist with licensing and maintain faculty bios, state forms, and current faculty contact information
• Grant Faculty access to appropriate software (FDM, LMS, Qualtrics, Salesforce, etc.) and troubleshoot access issues
• Willingness to learn and work within new software applications and systems
• Openness to adopting AI tools and applying them to improve day-to-day work
• Process software license requests and renewals
• Maintain accurate records and support the Senior Faculty Coordinator with reporting and process improvements
• Additional duties as assigned

Qualifications

• Bachelor’s degree or equivalent experience
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office applications
• Demonstrated experience providing excellent and timely customer service
• Demonstrated experience coordinating a high-volume workload
• Strong attention to detail and organizational skills