Faculty Services Administrator

Duties And Responsibilities

• Provide support to the Assistant Directors with coordination of recruitment and hiring processes for full time, and adjunct faculty, including scheduling, communication, and tracking documentation.
• Prepare and route onboarding materials, offer letter templates, and required forms to new faculty members; ensure timely collection of personal information and compliance related documentation.
• Maintain electronic and physical faculty files; update faculty data in the Enterprise Resource Planning system (ERP) and related systems under direction of the Assistant Directors.
• Monitor and track compliance requirements (clearances, new hire documentation, and trainings).
• Serve as a resource to departments with standard questions regarding procedures, paperwork, and timelines.

Data Reporting, Documentation, and HRIS Support

• Support the Assistant Director Full-time Faculty Services with the tracking of sabbaticals, retirements and leaves and sending notifications as necessary.
• Support the Assistant Director Part time Faculty Services with the inactivating adjunct faculty not currently teaching and terminating those who have not taught in three years.
• Affirmative action plan and affirmative action report.
• Develop and generate reporting and compile data under the direction of the Assistant Directors to support academic reporting, analysis, and compliance needs.
• Affirmative action plan and affirmative action report.
• Update tracking spreadsheets, documentation, and internal procedures. Assist in ensuring data integrity through routine cross-checks and auditing tasks.

Payroll Processing Support

• Support adjunct payroll process including reconciling monthly payroll, supplemental pay and tenure waiver forms.
• Prepare payroll materials for full-time faculty summer support payments and orientation stipends.
• Affirmative action plan and affirmative action report.
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