Facility Specialist

Under the direction of the Sr Manager for Contacts & Compliance, the Facility Specialist ensures organizational facilities remain compliant with all applicable federal, state, county, city, funder, licensing, accreditation, and agency facility requirements.

Responsibilities

• Conduct scheduled and unannounced facility compliance inspections using agency and funder checklists.
• Monitor compliance with Funders Facility Standards, ADA accessibility requirements, OSHA, Fire Code, Public Health, licensing, and contractual facility requirements.
• Maintain master inventory of required licenses, permits, certificates, fire clearances, inspections, and expiration dates.
• Coordinate renewal of Public Health permits, Fire Department clearances, Certificates of Occupancy, Building Registration Certificates, and other required documentation.
• Verify all required facility postings are current, visible, and compliant with funder and regulatory requirements.
• Coordinate corrective action plans for facility deficiencies and track completion.
• Maintain facility compliance files and evidence for monitoring and audits.
• Coordinate all facility documentation for internal monitoring and external reviews; collect, organize, and submit required records to the appropriate reviewer.
• Perform pre-audit readiness reviews and mock inspections.
• Monitor ADA compliance including accessible routes, restrooms, parking, emergency egress, signage, furniture placement, and reasonable accommodation documentation.
• Coordinate emergency evacuation maps, fire extinguisher inspections, first aid stations, and life-safety documentation.
• Track pest control, sanitation, environmental health, maintenance logs, and preventive maintenance.
• Prepare written inspection reports and compliance dashboards.
• Collaborate with property management, vendors, and maintenance to resolve deficiencies.
• Serve as the designated ADA Coordinator for HOPICS, ensuring compliance with Americans with Disabilities Act (ADA) requirements across program operations and facilities.
• Coordinate with SSG on ongoing ADA monitoring activities, ensuring accommodations and accessibility standards are consistently met.
• Track and report ADA-related compliance issues, escalating concerns to SSG as needed.
• Complete, submit, and coordinate the Facility Review Checklist with SSG and HOPICS Security on a quarterly basis.
• Provide technical assistance and training to program staff on facility standards.
• Represent the Agency in a professional manner at meetings and community events.
• Maintain and uphold Agency mission, values, policies, and procedures.
• May assist with special projects, emergency preparedness activities, after-hours inspections, weekend monitoring, and new site openings (e.g., overtime, holiday, or weekend work may be required).

Requirements

• Bachelor's degree in Facilities Management, Public Administration, Business Administration, Environmental Health, Construction Management, or related field; or equivalent combination of education and experience or three (3) years of experience in facilities compliance, regulatory inspections, quality assurance, risk management, or related field.
• Knowledge of LAHSA facility standards, ADA Standards for Accessible Design, OSHA, Fire/Life Safety, and Public Health requirements.
• Ability to read floor plans and identify ADA and life-safety deficiencies.
• Project management, organization, and documentation skills.
• Microsoft Office and Google Drive skills.
• Valid California Driver License, reliable transportation, and automobile insurance.
• Verification of employment eligibility and successful background check.

Preferred Qualifications

• Experience in homeless services, healthcare, or behavioral health.
• Experience with LAHSA, SAPC, DHS, DMH, or other public funder monitoring.
• Knowledge of CARF or Joint Commission standards.

Pay

$23.00-$26.00/hr

Working Conditions

• Hybrid office and field environment.
• Frequent travel between program sites.
• Exposure to occupied residential, shelter, office, and community-based environments.
• Occasional exposure to weather and active maintenance activities.
• May be exposed to aggressive/hostile clients and environments with trauma-related triggers.
• Local automobile travel may be required.
• Work in noisy environments where adults may be loud and expressive.
• Exposure to multiple tasks and collaboration with various departments and directors.
• Potential exposure to weather conditions, noise, moving vehicles, high crime rate areas, odors, fumes, and pollen while driving.

Physical Requirements

• Frequent walking, standing, climbing stairs, bending, reaching, and carrying up to 25 pounds.
• Driving between sites.
• Prolonged computer use, listening, and speaking.
• A combination of sitting, standing, carrying equipment/charts/documents, walking, reading, writing, and communicating.

Mental Requirements

• Ability to handle constant distractions, interruptions, and uncontrollable changes in priorities/work schedules.
• Ability to process information, think, and conceptualize.