Facility Coordinator
About the role
The Facility Coordinator supports all facets of integrated facility management including building operations, maintenance, logistics, employee services, and fire, life, and safety. The role ensures a safe, productive, comfortable, and clean working environment for building occupants.
Responsibilities
BUILDING MAINTENANCE, OPERATIONS & PROJECT MANAGEMENT
Preventative Maintenance: Oversee and execute preventative maintenance programs for critical building systems, including HVAC, plumbing, fire protection, grounds keeping, and janitorial services.
Trouble Shooting: Troubleshoot operational issues and coordinate with external partners for prompt, high-quality repairs.
Financial & Capital Support: Manage capital and operational expenses (CapEx/OpEx) projects, tracking budgets and ensuring on-time delivery.
Waste Management: Oversee building waste stream operations and disposal protocols.
VENDOR & VISITOR MANAGEMENT
Vendor Relations: Serve as the primary point of contact for external vendors, coordinating onsite activities and evaluating performance.
Access Control: Administer building access control systems, monitor visitor traffic, and manage the onsite access badge inventory.
Security Support: Provide critical security support for 24/7 building monitoring, remaining available for on-call emergency responses when scheduled.
SHIPPING, RECEIVING & INVENTORY CONTROL
Logistics Operations: Process all incoming and outgoing property shipments, serving as the certified onsite hazardous materials/dangerous goods (HM/DG) coordinator.
Regulatory Compliance: Maintain active certifications and strict compliance with IATA, 49CFR, and IMDG transport regulations.
Material Handling: Safely operate material handling equipment as a certified forklift operator.
Inventory Management: Track and replenish daily breakroom amenities, office supplies, PPE, first-aid resources, and shipping/receiving stock.
ENVIRONMENTAL HEALTH & SAFETY (EHS) COMPLIANCE
Safety Training: Coordinate and facilitate onsite safety training sessions for staff.
Chemical Management: Assist with the chemical approval and inventory process to ensure compliance with SDS/OSHA guidelines.
Emergency Response: Provide support to the emergency response team (ERT).
EMPLOYEE SUPPORT & EVENT SERVICES
White-Glove Service: Provide top-tier, proactive service to onsite employees, executives, and guests.
Event Coordination: Assist with the setup, logistics, and teardown of onsite events and accommodate visiting teams.
AV & Tech Support: Provide baseline troubleshooting and setup for audio-visual (AV) equipment in conference rooms.
SYSTEM ADMINISTRATION & EQUIPMENT OPERATION
CMMS Administration: Manage the computerized maintenance management system (CMMS) by accurately opening, routing, and closing work orders in a timely manner.
Heavy Machinery: Operate large agricultural and construction equipment safely and effectively.
Requirements
Strong mechanical aptitude; highly proficient with power tools, technical assembly, and equipment troubleshooting.
Proficient in Microsoft office suite (word, excel, outlook).
Experience in large agricultural and construction equipment operation.
First aid & CPR/AED certified.
IATA, 49CFR, IMDG certifications.
Ability to lift, push, and carry up to 25 pounds regularly.
On-call availability for rotating 24/7 security and facility emergency responses.
Clear, collaborative communicator with management, vendors, and clients.
Excellent organizational skills with a proven track record of prioritizing tasks to meet deadlines.
Strong attention to detail and accuracy in documenting maintenance logs, timecards, and projects.
Qualifications
Two-year technical degree.
Minimum five years experience in property or facility building operations.
Regional or local licensing/certifications in facility management.
Comprehensive understanding of integrated facility management services.
Exceptional customer service abilities.
Skills
Microsoft Office Suite
Facility Software Systems
Integrated Facility Management Services
Preventative Maintenance
Building Operations
Logistics Operations
Waste Management
Vendor Relations
Access Control
Safety Training
Chemical Management
Emergency Response
Event Coordination
Audio-Visual Equipment Setup
CMMS Administration
Forklift Operator Experience
Large Agricultural and Construction Equipment Operation
First Aid & CPR/AED Certification
IATA, 49CFR, IMDG Certifications
Benefits
Competitive Salary
Medical, Dental and Vision Benefits
Retail and Savings Benefits
Flexible Spending and Health Savings Accounts
Life Insurance
Short-Term and Long-Term Disability
Employee Assistance and Wellness Programs
Parenting Benefits
Employee Discount Programs
Pet insurance
Ryan Foundation – charitable matching funds
Paid Time Off (PTO)
Paid Time for Volunteer Events
Disclaimer
Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document.
Equal Opportunity Employer
We celebrate diversity and are committed to creating an inclusive environment for all employees.
Non-Solicitation Notice
Please be advised that initial outreach regarding employment at Ryan Companies will only occur via email from the domain @ryancompanies.com email address. If you receive communication from someone you believe is impersonating Ryan Companies, please report it to us at humanresources@ryancompanies.com.
Notice To Candidates
Please be advised that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list.