Facility Coordinator

Key Responsibilities

• Conduct weekly office visits to all five (5) properties
• Conduct building inspections and ensure compliance with safety and maintenance standards
• Coordinate facilities activities, maintenance operations, and contractor performance
• Track preventive maintenance schedules and monitor property violations
• Manage inventory of maintenance supplies, equipment, and materials
• Be available to respond to security emergencies 24/7, including weekends and holidays
• Track, document, and follow up on all security incident reports
• Ensure Security Guards remain current on policies, procedures, and emergency protocols
• Conduct security inspections and coordinate security-related matters
• Conduct preliminary screening interviews for Porters and Security Guards
• Prepare and coordinate onboarding for new employees
• Mediate staffing conflicts and assist with scheduling and workforce planning
• Manage Yardi, Rent Cafe Maintenance System work orders and reporting
• Prepare weekly and monthly facilities, maintenance, and security reports
• Maintain files, vendor records, contracts, and operational documentation

Qualifications

• Associate's degree required; Bachelor's degree preferred
• 3–5 years of experience in property management, facilities, or security operations
• 2 years of supervisory experience preferred
• Knowledge of building maintenance systems, incident reporting, and OSHA standards
• Strong organizational, communication, and conflict-resolution skills
• Proficiency in Microsoft Office and property management software
• Valid driver's license and reliable transportation required
• Ability to travel regularly between all five properties
• Availability for after-hours emergencies, weekends, and holidays