Facility Coordinator

Principal Duties & Responsibilities

• Supports the fulfillment of client catering requests, office moves and event support while acting as the client's primary point of contact for all office services related requests
• Supervise a team of office services staff – 3-4 employees
• Reviews and assigns service requests while estimating the time and materials needed to complete requests
• Prioritizes service requests and provides follow-up on outstanding site issues as needed
• Orders materials and supplies and assists with material inventory control program management
• Provide hands on support completing assigned service request as assigned
• Plans and schedules maintenance tasks to ensure compliance with set service level agreements
• Assists in the management of the maintenance quality program
• Oversees and inspects the work performed by assigned outside contractors
• Works with the Facility Manager in planning and controlling annual and capital budgets
• Prepares and maintains maintenance logs and records as required using the computerized maintenance management system (CMMS)
• Manages the maintenance SOP library and trains members on compliance
• Acts as the Facility Manager's primary backup managing personnel and as the client's primary point of contact
• Promotes a safe work environment by promoting a safety-first culture

Experience & Requirements

• A minimum of 2 years of experience in facility management or property management in administrative and/or technical roles
• Requires basic knowledge of standard maintenance practices and standards
• Requires basic knowledge of financial terms and principles. Ability to calculate simple figures
• Experience using a personal computer and/or smart device for work order management, email, and safety training
• Intermediate skills with Microsoft Office - Outlook, Word, Excel, PowerPoint
• Physical requirements include stooping, standing, walking, climbing stairs/ladders and ability to lift/carry heavy loads of 50 lbs.
• Ability to read simple building system blueprints and schematics
• Ability to write routine reports and correspondence
• Ability to effectively present information to small groups
• Possession of a valid state driver's license

Pay

$28.05 - $33.00