Facility Coordinator

Location: New York, NY (On-Site)

About the Role

Primary responsibilities of the Facility Coordinator include warmly welcoming clients and guests at a satellite location of Company 3, providing facility information, directing client requests to the appropriate department, routing calls, shipping and receiving, purchasing, and overall client services. The Facility Coordinator should be highly organized, meticulous, upbeat and personable, able to multi-task, and willing to grow within the role.

Responsibilities

• Greet, welcome, and direct clients and guests appropriately
• Provide initial orientation to new clients
• Notify staff and clients of visitor arrival
• Check in clients according to current security protocols
• Assist operations and engineering teams with set up of edit rooms and offices
• Assist clients with requests pertaining to their edit rooms and offices
• Build excellent client relations by creating a warm and inviting working environment
• Client support in person, through email, and phone calls
• Route client requests to the appropriate department
• Manage incoming and outgoing shipments
• Update documents and spreadsheets pertaining to client contact info, purchases, etc.
• Set up rooms for meetings and screenings
• General purchasing and logging of purchases
• Set up daily coffee, restock communal snacks and beverages
• Maintain cleanliness and organization in kitchen and common areas
• Order groceries and office supplies while maintaining a budget
• Run errands as needed

Requirements

The ideal candidate will have prior working experience in an office environment and be proficient with MS Office, Teams, and Google Docs. They will be reliable, punctual, meticulous, detail-oriented, and have the ability to multitask and take initiative.

• Reliable and punctual
• Able to work Mon-Fri from 9:00 AM–5:00 PM and be flexible with notice to shift schedule as needed
• Available to work weekends if needed
• Professional appearance and excellent demeanor
• Excellent written and verbal communication skills
• Knowledge of post-production workflows a plus

About the Company

Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.

Pay

$20.00 USD hourly

Schedule

11:00 AM – 7:00 PM EST

Benefits

The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings as adopted and amended from time to time will apply.