Facility Coordinator

About the role

We seek a Facility Coordinator to ensure the Seattle office functions seamlessly while providing dedicated support to our team and subtenants. This role plays a key part in promoting efficiency and maintaining premier standards within our workplace. You will act as the main on-site contact for all daily facility operations, combining technical knowledge and people skills in a fast-paced, hybrid setting (3 days per week on-site in Downtown Seattle).

Responsibilities

• Act as the main on-site contact person for all daily facility operations.
• Monitor building condition and systems (HVAC, plumbing, electrical, life safety) and flag issues promptly.
• Conduct regular facility inspections to ensure safety, cleanliness, compliance, and operational efficiency.
• Lead and respond to all work orders in a timely manner; maintain accurate maintenance records.
• Track supply inventory and procure materials as needed for routine upkeep.
• Act as the day-to-day liaison with the building’s landlord and property management team; communicate building issues, service requests, and access needs clearly and professionally.
• Follow up on open items, ensure timely resolution, and escalate to leadership when needed.
• Act as the main point of contact for subtenants renting parts of our space; handle subtenant service requests, maintenance issues, and day-to-day concerns.
• Source, schedule, and coordinate qualified vendors and subcontractors for maintenance and repair needs.
• Coordinate preventative maintenance (PM) schedules in line with manufacturer recommendations and applicable codes.

Requirements

• More than 3 years of proven experience in a facility coordinator, property coordinator, or office operations position.
• Experience collaborating with landlords, property managers, or building management teams.
• Comfortable being a great partner both up (landlord, leadership) and down (vendors, subcontractors, subtenants).
• Strong organizational skills; able to lead multiple open items and priorities simultaneously.
• Clear, professional written and verbal communication.
• Experience coordinating vendors and reviewing invoices or quotes.
• Proficiency with work order or facility management systems (e.g., Cove, Yardi, Corrigo, ServiceNow, or similar) and standard office software.
• Experience supporting subtenants or leading a multi-occupant commercial space.
• Familiarity with commercial office building operations and building system basics (HVAC, electrical, plumbing).
• Facilities Management Professional (FMP) or similar certification recommended.

Benefits

• Comprehensive benefits package, including health, dental, and vision insurance.
• Paid time off.
• 401(k) plan with employer matching.
• Global career opportunities.

Pay

Pay range: $49,000 - $91,000 per year. Final offers will be based on experience level, education, skills, work location, and internal pay equity.