Facility Administrative Assistant

About the role

Reporting to the Facility Manager, the Facility Administrative Assistant will provide vital support to our management team, Human Resources, and day-to-day operations. This multifaceted role demands self-drive, organization, and proficiency in Microsoft Office suite.

• Primary function is HR Administrative tasks including assistance with recruiting, interview coordination, new hires, training increases, benefit updates, etc.
• Confidential assistance with handling of employee issues when requested
• Communicates Corporate, Regional and Facility announcements and programs
• IT and Telephone liaison – communicate with corporate IT with issues and assist office personnel with IT questions/issues as applicable
• Liaison for Dimensions/timekeeping assistance and resolving issues
• Liaison with Payroll for Job Status Change processing, recordkeeping of changes
• Afford administrative support for meetings and events such as tours, training, meetings, luncheons, and company parties
• Prepare/update excel spreadsheets, power point presentations, reports for management including operations, safety, and environmental, as well as assisting with special projects
• Maintain facility documents and offsite storage in accordance with the document retention policy
• Support community relations and other projects
• Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training
• Basic accounting/purchasing duties (AR, data entry)
• Supports the Facility Manager and other members of the management staff as needed
• Administrative assistance as necessary ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements

Qualifications

• GED/HS Diploma
• Advanced knowledge level in MS Excel, PowerPoint and Outlook
• At least 5 years of experience in Executive Admin/Office Admin or in a related area (preferred)
• Excellent time management skills and ability to multi-task and prioritize work

Physical Demands

While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.

What Reworld Offers

• Health Care Benefits - start 1st day of employment
• Wellness Program Incentives & Rewards
• 401k - match up to 7%
• Paid Time Off (Vacation & Holiday)
• Paid Parental Leave
• Short-Term & Long-Term Disability Benefits
• Tuition Reimbursement
• Employee Referral Bonus

Pay Transparency

All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities.

Our DEI Commitment

Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.