Facilities Supervisor

Responsibilities

• Prepare, implement, and maintain an effective preventative maintenance program for buildings, equipment, and infrastructure
• Coordinate and direct HVAC and other mechanical service contracts through approved service providers
• Maintain inventories of facility-related chemicals, ensuring proper storage and handling in accordance with University policies and safety requirements
• Serve as a liaison to University Environmental Health & Safety regarding chemical management, storage, inspections, and compliance matters
• Monitor and evaluate the cost of custodial and maintenance functions
• Establish and maintain facilities operational data, including work order records, cost per square foot, utilities expenses, service contracts, and repair histories
• Develop, maintain, and utilize a computerized facilities work order system to schedule maintenance activities, prioritize projects, coordinate assignments, track requests, monitor costs, and ensure follow-up
• Supervise assigned crew leaders and facilities staff through work coordination, performance feedback, counseling, and training on new procedures
• Develop and implement training programs for custodial and maintenance staff to ensure technical proficiency, safety awareness, and job knowledge
• Hold regular staff meetings with crew leaders to review schedules, discuss operational issues, and participate in training
• Support custodial operations through coordination assistance with scheduling, deep-clean projects, and participation in custodial hiring or on-boarding, in collaboration with the Custodial Supervisor
• Prioritize requests for maintenance and facilities projects and prepare project plans, including labor estimates, materials, supplies, equipment, and timelines
• Evaluate project proposals with lead workers to determine labor and supply requirements and recommend modifications as necessary
• Determine Building Renewal & Replacement (R&R) needs, supporting development of project plans and implementation schedules
• Coordinate and supervise assigned R&R projects with Facilities Planning, Physical Plant, and outside contractors to ensure work is completed according to scope, schedule, and budget
• Assign, inventory, and manage keys and two-way radios (walkie-talkies) for garden staff in accordance with University security procedures
• Auxiliary in facilities-related security coordination in the absence of dedicated security staff
• Contribute to the development and implementation of safe work procedures across the garden

Requirements

• Supervisor, Facilities Management: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree
• Bachelor's (or equivalency) in Facilities Management, Business, Engineering, or a related field OR an equivalent combination of education and progressively responsible facilities experience
• Experience supervising staff and coordinating custodial and maintenance operations
• Knowledge of preventative maintenance, HVAC systems, building systems, custodial services, and safety practices
• Demonstrated experience with work order systems, budgeting, and contractor coordination
• Facilities experience within a university, public garden, or comparably complex institutional environment