Facilities Supervisor

About the role

Under general direction of the Director of Facility Operations, supervises and coordinates activities of assigned custodial, grounds, and maintenance staff engaged in keeping buildings and physical structures in clean, safe, and orderly condition. Provides supervision and direction, and performs inspections of custodial services, grounds, maintenance repairs, and preventative maintenance of all District buildings in their assigned area. Responds to client requests, complaints, and concerns, and coordinates assigned administrative and supervisory projects and activities. Recruits, interviews, provides orientation, and provides training for new hires.

Responsibilities

• Establishes and maintains an effective system of communication within the organization and effective working relationships with diverse groups and individuals
• Assists in department administration, such as developing procedures, researching special projects, creating and maintaining a variety of reports, serving on a variety of committees, and performing a variety of ongoing projects
• Coordinates capital projects and activities from initiation to completion; ensures project goals and service needs are met
• Provides liaison with District staff, the public, and governmental agencies, as needed; acts as a consultant to District building staff regarding facility operations, functions, and activities
• Inspects District facilities and grounds in assigned territory to ensure District standards of cleaning, maintenance and personal behavior of staff are upheld; works with staff to improve deficiencies; documents all maintenance deficiencies and coordinates scheduling of repairs; routinely discusses with assigned staff the condition of assigned buildings
• Supervises the activities of facility operations staff working multiple shifts in assigned buildings and facilities; ensures adherence to work schedules; trains staff to ensure proper health and sanitation techniques are followed; provides guidance and assistance to employees in resolving problems; develops staff training for regular and on call employees as required
• Conducts performance appraisals of lead Custodial, Maintenance, Grounds, support services, and operations specialist personnel and develops measurable performance goals and objectives; recommends performance appraisals for other Facility Operations personnel, hiring, staff placement and retention, transfers and disciplinary action
• Investigates and/or tests new supplies, equipment and tools; prepares reports on test results; establishes and maintains files of catalogs, price lists, technical data, and test results of Facilities materials and equipment; ensures adequate levels of facilities equipment and supplies at buildings by reviewing purchases and requisitions, and maintaining a building equipment database
• Prepares progress reports for principals and building managers, as necessary; reviews and inspects repairs made by custodians, grounds, and maintenance staff
• Reviews and updates scheduling of preventive maintenance for assigned buildings; tracks project completion and projected costs; assists management in developing budget projections
• Assists in the preparation of daily work schedules and time estimates for mechanical and other special custodial and maintenance services; estimates staffing requirements for substitutes for evening and weekend use of buildings and emergencies
• Responds to requests or emergencies involving use of assigned buildings on evenings and weekends
• Serves as backup to Management during absences or when unavailable

Qualifications

• Six (6) years of work experience in custodial services, building operations and maintenance or closely related field, including a minimum of two (2) years as a lead
• Bachelor’s degree in business administration, public administration, or related field; additional experience can substitute for the Bachelor's degree on a year-for-year basis; or an equivalent combination of education and experience

Skills

• Custodial, grounds, and maintenance practices and procedures
• Principles and practices of supervision, training, motivation, and counseling
• Principles, practices, and techniques of project management, including budgeting and evaluation
• Regulations regarding boiler operation and maintenance
• Proficient with Microsoft Office products
• Oral and written communications
• Data analysis
• Ability to analyze data and problems to recommend effective solutions
• Ability to multi-task, oversee multiple activities and projects simultaneously
• Ability to establish and maintain effective working relationships with District staff, Labor partners, and administrators
• Ability to motivate others and stimulate team and group processes, and work procedures

Certification & Licenses

• Valid Washington State driver's license and access to personal vehicle
• City of Seattle Fourth Grade Stationary Steam Boiler License within six (6) months of hire