Facilities Supervisor

Responsibilities

• Leasing & Real Estate Support all phases of office development including site coordination, lease administration, space planning with internal customers, and move-in logistics; make recommendations to leadership on facility decisions.
• Serve as day-to-day liaison between EMPLOYERS and landlords; coordinate tenant improvement projects and escalate issues as appropriate.
• Facilitate the space planning process by gathering requirements, conducting site visits and workflow analysis, maintaining specification documents, communicating with project stakeholders, and facilitating walkthroughs.
• Support the space planning process by coordinating department space planning needs—including office relocations and reorganizations—while supporting the organization’s long-range real estate strategy.
• Manage vendor and contractor coordination across a range of facility disciplines; negotiate and administer vendor service contracts; monitor contractor performance and ensure compliance with insurance, safety, and quality standards.
• Implement and maintain safety standards to ensure compliance with OSHA regulations; proactively identify and address health and safety risks across all facility locations.
• Contribute to Real Estate & Facilities budget preparation and monitor expenses against approved budgets; escalate variances to leadership.
• Participate in EMPLOYERS’ AI adoption initiatives; identify opportunities to apply emerging tools within the facilities and real estate function to increase efficiency and accuracy.
• Communicate proactively with management in the event of any facility or business disruption.

Requirements

• Associate’s degree in Facilities Management, Construction Management, or a related field; or a minimum of 5 years of relevant experience in facilities, real estate, construction, or a related field.
• Sound project management skills with demonstrated ability to take a facilities project from conception to completion.
• Ability to read blueprints and interpret facility specifications.
• Ability to troubleshoot facilities-related problems and direct vendors and internal staff toward resolution.
• Experience managing vendor contracts and overseeing contractor performance.
• Working knowledge of modular office furnishing systems, HVAC, electrical, mechanical, plumbing, and cabling.
• Working knowledge of AutoCAD (preferred).
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, Teams).
• Comfort using digital tools and technology platforms; openness to adopting AI-enabled tools to support facilities workflows and reporting.

Qualifications

• Current, valid driver’s license required.
• Strong interpersonal skills with the ability to communicate effectively across all levels of the organization, including senior management.
• Ability to manage multiple priorities simultaneously, meet deadlines, and adapt in a fast-paced environment.

Skills

• Leverage AI-enabled tools and digital workflows to improve facilities operations, including work order management, vendor tracking, space utilization reporting, and project documentation.

Benefits

EMPLOYERS offers a comprehensive benefits package including a salary range of $80,000 - $120,000. For more details, please visit our benefits page.

Pay

$80,000 - $120,000

Schedule

Full-time, in-office position with occasional weekend work as needed.