Facilities Supervisor

Responsibilities

• Ensure adequate coverage and timely completion of facility-related tasks including vendor management and scheduling with minimal interruption to daily business.
• Maintain clear communication with staff and other departments to coordinate facilities services.
• Provide training, mentorship and feedback to staff as required.
• Promote a culture of teamwork, service, and accountability.
• Oversee cleanliness, sanitation, and infection control standards throughout the hospital.
• Collaborate with hospital leadership to promptly resolve service issues.
• Oversee all maintenance operations for hospital facilities and grounds to ensure safe and reliable operation.
• Coordinate and perform inspections of buildings, systems, and grounds as required.
• Maintain equipment lifecycles and ensure proper functioning of critical systems (HVAC, plumbing, electrical, mechanical, med gas, etc.).
• Administer CMMS software (Service Channel) and maintain accurate records of maintenance work orders and inspections.
• Ensure Work Orders are completed in a timely manner.
• Respond promptly to emergency repair needs, system alarms, and facility issues on a 24/7 basis as required.
• Absorb hands-on maintenance tasks, including preventive maintenance, routine repairs, and minor installations as needed.
• Diagnose and troubleshoot mechanical, electrical, plumbing, HVAC, and life safety system issues.
• Complete repairs to building infrastructure, fixtures, and equipment as needed.
• Maintain an organized inventory of tools, parts, and maintenance supplies.
• Utilize Service Channel to manage work orders, track tasks, and document maintenance activities.
• Manage relationships with external vendors, contractors, and service providers.
• Obtain bids via Service Channel and oversee vendor performance.
• Procure vendor contracts for review by National Facilities as required.
• Ensure proper documentation of permits, licenses, and inspections required for facility operations.
• Review vendor service reports to ensure completion and quality standards.
• Communicate project timelines, progress, and outcomes to relevant stakeholders.
• Ensure all maintenance and housekeeping work complies with OSHA standards, local and state building codes, and hospital policies.
• Lead safety inspections, emergency drills, and regulatory audits with inspectors as required.
• Maintain accurate records of inspections, work orders, and safety documentation.
• Collaborate with hospital leadership and infection control teams to support infection prevention protocols.
• Develop and manage preventative maintenance schedules for all building systems and equipment utilizing Service Channel.
• Maintain an inventory of hospital equipment, major assets, and critical spare parts. Ensure asset tagging is completed for all new equipment. Ongoing asset tagging management is required.
• Monitor and plan for equipment replacement to avoid unexpected downtime.
• Collaborate with hospital leadership and infection control teams to support infection prevention protocols.
• Oversee cleaning protocols for critical areas including surgical suites, isolation wards, and specialty departments.
• Ensure environmental safety measures are maintained to protect patients, staff, and visitors.
• Participate with Ethos Real Estate team for facility renovations, expansions, or new construction projects.
• Work closely with Ethos National Facilities team for ongoing Repairs & Maintenance at the site to prevent deferred maintenance issues.
• Develop, manage, and monitor the facilities department’s operating budget, including repairs and maintenance, supplies, and contracted services.
• Track expenditures to ensure alignment with financial forecasts and cost-containment goals.
• Prepare reports on budget variances, capital expenditures, and cost-saving initiatives.
• Collaborate with hospital leadership and finance teams to plan and prioritize facility capital expenditures.
• Ensure accurate documentation of purchase orders, invoices, and contract payments related to facilities operations.
• Develop training programs in safety procedures, equipment operation, and emergency response with support from Ethos National Facilities and NVA Group Compliance and Safety teams.
• Direct and coordinate hospital staff in emergency situations demonstrating leadership and readiness in crisis situations.
• Evaluate hospital teams’ proficiency in emergency procedures, identifying areas requiring additional education or resources to maintain a state of readiness.
• Work closely with other hospital departments, including operations and emergency management, to ensure cohesive and coordinated emergency response efforts.

Requirements

• 5–7 years of experience in facilities operations, including HVAC systems, construction oversight, and maintenance management.
• CFM (Certified Facility Manager) certification preferred.
• Experience in a hospital or healthcare facility (veterinary or human healthcare) strongly preferred.
• Strong leadership and team management skills, with experience supervising maintenance and custodial projects.
• Excellent verbal and written communication skills.
• Working knowledge of HVAC, plumbing, electrical, elevator systems, and building automation.
• Experience using CMMS platforms to manage and track tasks.
• Strong leadership, organizational, and verbal communication skills. Bi-lingual preferred (Spanish/English).
• Ability to prioritize multiple demands and respond calmly in emergency situations.
• High proficiency with Microsoft Office, Google Workspace, CMMS software, and reading blueprints/schematics.
• Strong organizational, planning, and time management abilities.
• Knowledge of OSHA requirements, local/state codes, and healthcare regulatory compliance.
• Ability to handle multiple priorities and respond to emergencies effectively.
• Weekend Availability - Be available to work weekends as needed to support hospital operations and ensure leadership continuity. This position is on call 24/7.