Facilities Supervisor - Administrative Operations

About the role

This is an onsite position in our St. Petersburg office 5 days per week.

How You Will Add Value

• Centrally oversee Facilities Associate administrative functions across a geographically dispersed portfolio.
• Ensure consistent execution of administrative processes.
• Manage workload prioritization, task allocation, and coverage across sites.
• Lead cross-training efforts to build flexibility, redundancy, and broader skill coverage within the administrative team.
• Serve as the primary point of coordination for administrative support needs across the facilities portfolio.
• Partner closely with Facility Managers and Supervisors while respecting site-level operational ownership.
• Identify opportunities to improve efficiency, resource utilization, and administrative service delivery.
• Support scalability of facilities operations by enabling growth without proportional increases in administrative headcount.
• Conduct performance management activities, including goal setting, coaching, feedback, and development planning.

Experience & Skills

• Associate’s degree or equivalent experience required.
• 5+ years of administrative, operations, or facilities support experience, with at least 1–2 years in a supervisory or lead role.
• Strong organizational and workload management skills across multiple locations or teams.
• Demonstrated ability to lead, coach, and develop staff in a centralized or matrixed environment.
• Effective communication and stakeholder management skills.
• Proficiency with common administrative systems, reporting tools, and Microsoft Office platforms.
• Facilities or corporate real estate support experience preferred but not required.
• Ability to balance centralized governance with site-specific operational needs.
• Strong problem-solving and continuous improvement mindset.
• Comfortable working in a geographically dispersed and evolving environment.
• High attention to detail with a service-oriented approach.

Pay

The annual salary for this position ranges between $72,000 – 85,000, depending on level of relevant experience.

Schedule

This is an onsite position in our St. Petersburg office 5 days per week.

Benefits

• Three weeks paid time off the first year.
• Military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.