Facilities Specialist

About the role

Coordinate workplace safety inspections, manage critical equipment relating to clinics, work with security systems and alarms, perform preventive maintenance on critical life/process work orders and facility requests, and coordinate security schedules.

Responsibilities

• Conduct workplace safety inspections of all clinics, building and properties.
• Conduct cold storage inspections for all locations.
• Install and maintain Digital Data Loggers for Facilities and Operations.
• Monitor and manage security systems for all locations.
• Assist with the process for Burglar Alarm passcodes for all locations, including hardware, access codes and alarm monitoring.
• Assist with logistics of equipment when needed.
• Deploy Air Quality safety equipment and perform preventive maintenance at multiple locations.
• Assist with managing access control electronically and manually for all locations.
• Track life/safety equipment and provide preventive maintenance as required, including all fire extinguishers.
• Manage facilities/maintenance request ticketing system.
• Keep monthly production performance reports to meet SLA.
• Coordinate service vendors scheduling for PM and repairs at all sites.
• Maintain space planning data for staffing at all sites.
• Manage day porters, janitorial/breakroom supplies and inventory audits.
• Conduct special event planning and setups.
• Assist with scheduling department staff schedule for multiple locations.
• Serve as trainer for Fit Test requirement for all staff as directed by Human Resources.
• Assist the Director of Facilities with special projects.
• Perform other duties as assigned by manager.

Qualifications

• Associate Degree preferred.
• 1‑year previous work experience in related field required.
• Excellent written and oral communication skills.
• Strong organizational, problem‑solving, and analytical skills.
• Ability to manage priorities and workflow.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Proven ability to handle multiple projects and meet deadlines.
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions.
• Must be able to speak, read, write, and understand the primary language (English) used in the workplace.

Benefits

• Free Medical, Dental & Vision
• 13 Paid Holidays + PTO
• 403 (B) retirement match
• Life Insurance, EAP
• Tuition Reimbursement
• SEIU Union Flexible Spending Account
• Continued workforce development & training
• Succession plans & growth within